Human Resources Coordinator

Description

UNIVERSITY OF ILLINOIS FOUNDATION

has an immediate opening for an

Coordinator, Human Resources

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University. 

The Human Resources Coordinator plays a key role in creating a welcoming and well-organized experience for new employees and student workers. In this position, you will coordinate onboarding and offboarding, lead new hire orientation programs, and maintain accurate HR records and reports. You will work closely with colleagues across the organization to support efficient HR operations and help every new hire feel prepared and connected from day one.

DUTIES AND RESPONSIBILITIES: 

1. Manage front-end onboarding for new hires, including requesting institutional IDs and accounts, partnering with IT to prepare for each new hire’s arrival, and setting up first-day orientation.

2. Coordinate new hire orientation events, including departmental introductions, welcome and networking events, leadership meet-and-greets, and HR orientation, and assign required HRIS trainings to new employees.

3. Oversee student hiring practices and complete student onboarding in the student information system.

4. Collect and enter employee onboarding data in multiple internal and external systems, and administer offboarding processes at the end of employment.

5. Create and maintain employee records, files, and documentation, and prepare onboarding materials such as workspace name tags and new hire welcome bags.

6. Compile HR reports from the human resource information system and other sources for a variety of audiences and purposes, and maintain HR content on the organization’s online platforms.

7. Serve as a member of the Staff Engagement Committee.

8. Work as part of a wider HR operations team to deliver high standards of service while consistently following the law and organizational policy.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree or equivalent experience
• Minimum of 2 years of previous Human Resources experience
• Proven ability to act independently while exercising good judgment
• Excellent verbal and written communication skills
• Strong attention to detail and ability to maintain confidentiality
• Intermediate skills in Microsoft Office, including Word, PowerPoint, and Excel

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in human resources, business, or a related field
• Experience with HRIS, data entry, and reporting
• Experience coordinating onboarding, orientation, or employee events
• Familiarity with higher education or student employment systems

Application Deadline: November 29th, 2026

The starting salary range for this position is projected to be $52,000 - $57,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility. 

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

Application Process: For full consideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through https://jobs.uif.uillinois.edu. For further information regarding application procedures, contact Foundation Human Resources at [email protected].

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER