Warehouse Administrative Assistant

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

The Warehouse Administrative Assistant provides administrative support for warehouse operations. This position assists with inventory control, purchasing documentation, invoice processing, reporting, data entry, and communication between warehouse, concessions, finance, and operations teams. The role helps ensure accurate records and timely administrative support for warehouse and event operations.

This role pays an hourly rate of $23.00 - $26.00.

Benefits for Part-Time Roles: 401(k) Savings Plan and 401(k) Matching.

This position will remain open until February 12, 2027.

• Assist with maintaining accurate inventory records for food, beverage, retail, and operational supplies.
• Enter inventory transactions, product transfers, receiving records, and inventory adjustments into company systems.
• Support weekly, monthly, and event-based inventory counts.
• Prepare and process purchase orders, receiving documents, and vendor paperwork.
• Assist with invoice reconciliation and submit documentation for payment processing.
• Maintain files and records related to inventory, purchasing, and warehouse operations.
• Generate reports related to inventory levels, product usage, purchases, and event activity.
• Communicate with vendors regarding deliveries, shortages, credits, and order discrepancies.
• Monitor stock levels and notify management of reorder needs.
• Coordinate administrative support for event order paperwork and post-event reconciliation activities.
• Ensure warehouse records are accurate, organized, and maintained in accordance with company policies.
• Assist with product receiving and verification of deliveries when needed.
• Answer emails, phone calls, and inquiries related to warehouse and concessions operations.
• Maintain warehouse food safety and storage records in accordance with company standards. 
• Perform other administrative duties and special projects as assigned.

• High school diploma or equivalent is required.
• 1 year of administrative, warehouse, inventory, or clerical experience is preferred.
• Experience in hospitality, food and beverage, concessions, warehouse, or event operations is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong data entry, organizational, and recordkeeping skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work in an office and warehouse environment.
• Ability to stand, walk, bend, and lift heavy objects occasionally.
• Must be comfortable entering warehouse coolers and freezers as needed.
• Ability to work flexible hours, including evenings, weekends, and holidays based on event schedules.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.