Assistant Director of Finance & Business Support

YOUR DAY-TO-DAY

People

• Direct/Manage everyday activity, plan and assign work ensuring you always have the right staffing numbers

• Develop your team and improve their performance through coaching and feedback, and create performance and development goals for colleagues

• Train colleagues to make sure they deliver with compliance and to the standards we expect

• Drive a great working environment for teams to thrive - linking up departments to create sense of one team

• Promote teamwork and quality service through daily communication and coordination with other departments

• Recommend or initiate any HR elated actions where needed

• Identifies training needs, develops formal training plans and conducts training sessions for accounting and operational staff in coordination with other departments

• Identifies staff with potential for promotion and/or transfer within Accounting operation

Financial 

• Help create the department’s annual budget and the setting of departmental goals

• Monitor budget and control expenses with a focus on food, beverage, and labour costs….

• Assists and provides financial guidance in the formulation and implementation of Strategic Plan, Budget and KPO’s (Goals Program)

• Ensure an up to date cash flow projection is maintained and maximizes cash flow performance of the hotel through controls on inventory, credit and collection, disbursements, deposits and remittances

• Ensure excess cash is managed to maximize earning potential

• Prepares outlooks for forthcoming months and forecasts for the remainder of the year

• Prepares monthly position of actual results against budget, analyse results and recommend to Executive Committee measures required to meet budget

• Prepare consolidated quarterly position assessments for the General Manager

• Distributes outlook and forecast information as an up to date management tool for operating departments

• Implement and review financial controls and policies

Guest Experience

• Communicate with Owners

• Obtains appropriate legal counsel regarding the business practices of the hotel and maintains an awareness of local laws, rules and regulations

• Select and monitor the Local Banking arrangements made for the operation of the Hotel in conjunction with the Hotel Owners   

• Participates in local recognized professional and industry organizations

  Responsible Business 

• Analyse financial and management reports

• Manage internal and external audits when they occur

• Provides administrative support to Management with reference to policy enforcement, business advice and operational assistance

• Provides safekeeping, including proper storage and access for all contracts, leases and other financial records

• Follows up on all capital expenditures to ensure compliance with original justification and approval

• Conducts monthly inspections and tests to ensure all departments are complying with required procedures

• Performs those duties required by the controls checklist issued by IHG Regional Director of Finance and Business Support / Area V.P. Finance

• Implements and maintains acceptable accounting practices and procedures as required by InterContinental Hotels Group Policy, generally accepted accounting practices, and as affected by local conditions

• Review of operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow moving items

• Ensure all accounts are reconciled on monthly basis, review and approve those reconciliation’s

• Ensure payments are made to IHG (All Fees and billings) as fast as possible

• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety

• Other ad-hoc duties – unexpected moments when we have to pull together to get a task done

• May assist with other duties as assigned by management

WHAT WE NEED FROM YOU?

1. Education:

   Bachelor’s degree in Accounting, Finance or related field. CPA preferred.

2. Service years in the field: 4-8 years in hotel accounting or audit. 

3. Service years in supervisor/manager level: at least one year in an Assistant Controller or similar supervisory role, or an equivalent combination of education and work-related experience. 

4. Knowledge and skills:

   Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.

   Proficient in the use of Microsoft Office

   Problem solving, reasoning, motivating, organizational and training abilities.

   Good Communication and writing skills

5. Language: Professional English and Vietnamese