Graduation from high school or possession of an acceptable equivalency diploma, and three years of experience in para-professional accounting, bookkeeping, or other revenue-related accounting work.
An Associate of Arts degree with at least 12 semester hours of accounting may be substituted for two years of experience, or an equivalent combination of education, training, and experience may provide the required knowledge, skills, and abilities.
Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.
Knowledge of and ability to process account billing.
Knowledge of financial operations, bookkeeping principles, and standard office terminology, procedures, routines, and equipment.
Knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures to accounting functions.
Knowledge of, and ability to enforce, local ordinances, policies, and procedures.
Knowledge of rules and regulations for keeping accounting records.
Knowledge of business English and arithmetic.
Ability to learn and apply more complex accounting rules and regulations.
Ability to operate computers, relevant software, and other business machines skillfully.
Ability to analyze semi-complex utility accounting, billing system, and payroll problems.
Ability to make mathematical calculations with reasonable speed and accuracy.
Typing at a speed acceptable to department needs may be required.
May be required to work and attend meetings outside regular business hours.
Responsibilities
Verify, input, and retrieve basic and semi-complex financial data transactions in various computer systems, ensuring information integrity from subsidiary to main systems.
Use ledgers, journals, and/or computers to classify records and summarize higher-level numerical and financial data to compile and maintain financial records.
Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
Comply with organizational, federal, and state policies, procedures, and regulations related to accounting and City taxes and fees.
Perform financial calculations such as amounts due, interest charges, balances, and discounts.
Prepare bank deposits by compiling cashier data, verifying and balancing receipts, and sending cash, checks, or other payment forms to banks.
Review and approve or reject general ledger entries created by other departments in the enterprise resource planning system for departmental revenue reporting.
Review and approve or reject customer invoices submitted by other departments in the enterprise resource planning system.
Review and approve or reject new customers submitted by other departments in the enterprise resource planning system, with authority to advance customers for final approval.
Create customer invoices related to the Department of Financial Services.
Receipt payments, apply payments to the appropriate customer accounts, write up or proof payments, and present payments to the cashier.
Analyze and resolve complex billing issues.
Establish and maintain customer and department financial records.
Work with customers to calculate late fees and penalties and adjust customer accounts to correct billing errors.
Handle substantial customer contact and adversarial situations when necessary.
Interact with employees in other departments when programs overlap, and provide information to landlords, affiliated businesses, government organizations, and fraternities and sororities about programs affecting students and landlords.
Monitor and process delinquent accounts and ensure compliance with statutory and ordinance requirements related to delinquent accounts.
Review and maintain taxpayer accounts to ensure correct and timely billing of the local business tax.
Review and approve vehicle immobilization or impoundment and release vehicle registration holds placed on behalf of the City.
Review and approve or reject neighborhood parking permit applications.
Attend work on a continuous and regular basis.
May assist supervisors, managers, or auditors with analysis and research of financial data and preparation of semi-complex and special fiscal reports.
Perform other related duties as assigned.
If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
GG_Financial Services: Revenue and Receivables
Salary Range Minimum:
$19.13
Salary Range Maximum:
$29.85
Closing Date:
10/27/2026
Job Details:
Processes basic and semi-complex accounting may include but not be limited to, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Revenue and Receivables Specialist, Senior level. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.
Job Description:
SUMMARY
Processes basic and semi-complex accounting may include but not be limited to, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Revenue and Receivables Specialist, Senior level.
Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.
EXAMPLES OF WORK**
** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Verifies, inputs, and retrieves basic and semi-complex financial data transactions in various computer systems, ensuring the integrity of information from subsidiary to main systems.
Through the use of ledgers, journals and/or computers, classifies records and summarizes higher level numerical and financial data to compile and keep financial records.
Calculates, prepares and issues bills, invoices, account statements and other financial statements according to established procedures.
Complies with organizational, Federal and state policies, procedures and regulations related to accounting and taxes and fees levied by the City.
Performs financial calculations such as amounts due, interest charges, balances and discounts.
Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.
Reviews and rejects or approves general ledger entries created by other departments in the ERP for departmental revenue reporting.
Reviews and rejects or approves customer invoices submitted by other departments in the ERP.
Reviews and rejects or approves new customers submitted by other departments in the ERP and has approval authority to advance the customer for final approval.
Creates customer invoices related to Department of Financial Services.
Receipts payments received, applies payment to the appropriate customer account, writes up or proofs the payment, presents the payment to the cashier.
Analyzes and resolves complex billing issues.
Establishes and maintains customer and department financial records.
Works with customers to calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.
Has substantial contact with customers and handles adversarial situations, when necessary.
Interacts with other departments' employees when programs overlap; produces information for landlords, affiliated businesses, government organizations, and various fraternities and sororities regarding programs impacting students and landlords
Monitors and processes delinquent accounts. Ensures compliance with statutory and ordinance requirements related to delinquent accounts.
Reviews and maintains taxpayer accounts to ensure correct and timely billing of the local business tax.
Reviews and approves vehicle immobilization or impoundment. Releases vehicle registration holds placed on behalf of the City.
Reviews and rejects or approves neighborhood parking permit applications.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
May provide assistance to supervisors, managers or auditors in the analysis and research of financial data and in the preparation of semi-complex and special fiscal reports.
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Graduation from high school or possession of an acceptable equivalency diploma, and three years of experience in para-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 12 semester hours of accounting can be substituted for two years of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to department needs may be required.
CERTIFICATIONS OR LICENSES
Licenses
None.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.
Knowledge of and ability to process account billing.
Knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.
Knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.
Knowledge of, and ability to enforce, local ordinances, policies, and procedures.
Knowledge of rules and regulations of keeping accounting records.
Knowledge of business English and arithmetic.
Ability to learn and apply more complex principles of accounting rules and regulations
Ability to skillfully operate computers and relevant software and other business machines.
Ability to analyze semi-complex utility accounting, billing system and payroll problems.
Ability to make mathematical calculations with reasonable speed and accuracy.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
May on occasion require lifting, pushing, and/or pulling (less than 20 pounds).
WORK ENVIRONMENT
May be required to work and attend meetings outside regular business hours.
Note:
May Require Assessment(s).
May fill multiple positions.
May establish an eligibility list.
Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy.Please note; benefits are not available for temporary employees.
Equal Opportunity
The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference.
If you are unable to apply online due to a disability, contact recruiting at [email protected] or by calling 352-334-5077.