Junior Associate Accountant

Company description

Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

Provide support to the team in accounting and financial activities related to Month-End Close, Billing, Accounts Payable, Intercompany Balances, and Financial Reporting for Publicis Groupe/Re:Sources entities across the serviced countries within the Americas Region. This is carried out in accordance with Publicis Groupe policies (Janus), corporate guidelines, and policies related to the Financial Analysis environment (Actuals, Budgets, Forecasts, and Financial Statements), with the purpose of meeting the requirements of the Shared Services Center's clients.

Responsibilities

• Month-End, Quarter-End, and Year-End Close Management: Complete monthly, quarterly, and year-end closing activities in accordance with the operational KPIs established by the department and the organization.

• Journal Entry Preparation and General Ledger Management: Prepare and post medium-complexity journal entries in the accounting system based on requirements received for each regional entity, ensuring compliance with Group closing deadlines.

• Financial Reporting and Account Analysis: Update financial reports related to the assigned general ledger accounts as part of the monthly closing cycle in order to analyze the financial information of Group entities.

• Intercompany Reconciliations: Reconcile intercompany accounting balances and follow up on discrepancies in account balances with related entities during each monthly close or financial scenario prepared by the team, while meeting the review deadlines established in the work schedules.

• System Administration Support: Create, extend, close, and/or modify Jobs, Purchase Orders, Customers, and Vendors in the accounting system as requested by stakeholders to facilitate billing and operational requests for the entities supported. Approve supplier invoices in the workflow system and monitor Accounts Payable reports (PDR and others) to ensure invoices are processed before the established cutoff dates for the entities supported.

• Billing Support: Manage and verify the end-to-end billing process, requesting billing through the Bot or processing Billing Drafts directly in the accounting system according to each entity’s requirements and within Group-established deadlines.

• Financial Management Control (FMC) Compliance: Prepare FMC controls for the entities within their scope and upload them into the BlackLine system according to the established work schedule.

• Audit Support and Compliance: Support internal, FMC, and external audit processes by maintaining complete and accurate operational procedure controls and providing the required information.

• Issue Resolution and Escalation Management: Escalate issues and deviations from standard processes to management.

• Continuous Improvement and Process Optimization: Identify process optimization and continuous improvement opportunities within the department in order to develop new strategies and implement best practices.

• Project Participation and Business Support: Participate in special projects and other organizational initiatives, such as migrations, system implementations, support for other regions, and collaboration with team members, among others.

Qualifications

• University studies related to Business Administration or Accounting.

• B1 English level (oral & written skills).

• 1 to 2 years of experience related to the accounting cycle, intercompany processes and month-end closing, preparation of financial reports, preparation and review of accounting entries.

• Excel knowledge.

• SAP and Advertmind knowledge is a plus.