Project Associate - Finance & Administration

About the Position

The Project Associate (PA) - Finance & Administration will support the LEAP Global project team – including Dexis HQ-based PMU staff – with financial, administrative and programmatic support in the day-to-day operations of program management. S/he will work closely with and provide all required support to LEAP Global Program Manager(s) (PM) and Senior Program Manager(s) (SPM), including financial, administrative, procurement, and international travel and logistics support. 

The Project Associate must be flexible, customer service oriented, driven, and interested in learning the ins and outs of program management. The ideal candidate will be experienced with Microsoft Excel and online payment platforms and will be dedicated to client support, teamwork, and collaborating and learning in order to best contribute to the overall goals and mission of the team.

This role is required to be onsite at Dexis' offices in Arlington, VA at least one day per week.

Responsibilities

General Responsibilities:

• Support globally dispersed project staff with daily administrative support including laptop procurement, travel expense reimbursements, etc. 
• Liaise with employer of record (EOR) partners to hire, onboard, and maintain globally dispersed project staff, including review of employment contracts, monthly payroll reports, benefits, etc. 
• Update and maintain project trackers for personnel, equipment, invoices, deliverables, and budgets.
• Collaborate effectively with Dexis home office teams such as HR, recruitment, finance, IT, and AP as needed.
• Organize and update project files and documents in Google Drive and SharePoint regularly.
• Assist PMs and SPMs in drafting inputs for project deliverables and general administrative and logistics support. 
• Interact with stakeholders to exchange and gather information to carry out work tasks. 

Financial & Administrative Responsibilities:

• Provide entry-level in-project capability for project financial management, accounting, and finance functions.
• Review travel expense reports (TERs) and advance requests for coding and accurate calculations making sure transactions are fully supported and audit ready as well as compliant with consulting agreements, travel policies, corporate procedures and client rules and regulations.
• Review employer of record (EOR) payroll invoices and employee expense reports and enter into online accounting system (AP Online). 
• Support in monthly client invoicing and preparation of monthly financials and projections.  
• Assist in preparing DPS’ annual corporate budget and re-forecasting at intervals throughout the year.  
• Maintain payment tracking log for all payment requests and advances.
• Other duties as assigned.

Qualifications 

• Total commitment to Dexis’ core values (Ingenuity, Integrity, and Investment in People), its mission, and goals.
• Minimum of BA in business administration, finance, or international relations preferred.
• Two years of work experience in international development or program management.
• Previous experience with computerized accounting systems.
• Full proficiency with Microsoft Office, particularly Word and Excel. Strong Excel skills preferred. 
• Strong administrative, business writing and communication skills.
• Ability to work well independently and as part of a team.
• Ability and willingness to quickly learn new skills and adapt to rapidly changing environments and priorities.
• Ability to solve problems creatively, work collaboratively in a small team, and flexibility to adapt to changing requirements.
• Ability to effectively support multiple, fast-paced assignments, juggle competing priorities and meet tight deadlines.
• Must be able to proactively anticipate work requirements and problem solve.
• Must be able to provide audit trails of work completed.
• Ability to produce clear, compelling, and accurate written and oral communications.
• Interest and ability in learning government contracting procedures and best practices.
• Willingness to work in start-up or close-out, with non-standard hours as needed.

Preferred Qualifications: 

• Previous administrative experience, preferable with a USG or donor-funded project; and
• Experience and/or familiarity with international development preferred.
• Previous administrative experience, preferably with USAID, DOS, or other donor-funded projects desired.
• Knowledge of GAAP and FAR/AIDAR strongly preferred.
• Deltek experience desired.
• Strict attention to detail.
• Superior organizational and time management skills.

Dexis pay range for this role: 60000 - 60000 USD