Supv – Document Management

Work Place Flexibility: Onsite 

Legal Entity: Entergy Services, LLC 

 Supv, Document Management

JOB SUMMARY/PURPOSE

Provides leadership for all Document Management activities, including all drafting/document management services for capital projects, engineering drafting support, and as-built drafting needs. Serves as the primary Records Management custodian for the Capital Projects New Generation organization. Oversees SharePoint site creation and management for all Capital Projects SharePoint sites, and interfaces with EPC partner systems.  Supports documentation handoff between the Power Development organization and the Capital Projects New Generation organization.

Maintains systems for the collection, classification, retrieval and retention of records, images, documents and information.

JOB DUTIES/RESPONSIBILITIES

• Promotes safe behavior, in accordance with Company expectations, and adherence to the safety rules on all projects. 
• Provides direct supervision to a staff of document management personnel, including coaching, training, employee development, effective resource management/productivity, providing technical guidance and quality assurance.
• Evaluates the resource levels required for current and future workloads; Assigns company and contractor staff to accomplish effectively; Manages document management contractors, which includes scope preparation, bid evaluation, cost tracking, invoice approval and processing, and release order preparation.
• Responsible for monitoring and controlling project costs, project schedules and required deliverables of Document Management to meet project goals and critical milestones to accomplish required levels of customer satisfaction.
• Responsible for ensuring compliance to applicable configuration management and document management procedures and processes.
• Develops and publishes metrics for as-built documentation and station oneline processes.
• Serves as the Records Management custodian for the Capital Projects organization.
• Maintains the official Office of Records for Capital Projects. Coordinates long term storage requirements for engineering Documentation.
• Maintains the flow of technical, administrative and contractual information generated throughout projects consistent with organization standards and internal user requirements.
• Ensures relevant business units and teams follow the organization's policies and procedures with regards to documentation control.
• Participates in providing input to documentation standards and processes.

MINIMUM REQUIREMENTS

Minimum education required of the position.

Bachelor's degree in related field or equivalent work experience.

Minimum experience required of the position.

Minimum of seven (7) years of progressively responsible experience in the utility industry with experience in various disciplines.

Minimum knowledge, skills and abilities required of the position.

• Extensive knowledge of document management, AutoCAD, drafting standards, and configuration management procedures.
• Strong organizational skills with ability to manage multi-projects simultaneously.
• Capable of moving frequently between multiple tasks, while prioritizing conflicting priorities.
• Ability to communicate effectively, both verbally and in writing, with superiors, colleagues and individuals inside and outside the Company.
• Sound analytical, problem solving and documentation skills.
• Excellent interpersonal skills; team player. Intermediate knowledge of Microsoft Office (Word, Excel, Outlook and PowerPoint), budgets, financial procedures, performance metrics, and property accounting.
• Extensive knowledge of document management software, including SharePoint.
• Working knowledge of engineering, procurement and construction documents.
• Ability to train others on the setup and use of document control systems.
• Ability to work with IT professionals to diagnose and resolve document control system issues.

Primary Location: Texas-Woodlands Texas : The Woodlands 
Job Function: Engineering
FLSA Status: Professional 
Relocation Option: Level II
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 125555
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact [email protected] to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.