Vehicle Coordinator

WSP is currently initiating a search for a Vehicle Coordinator for our Power Constructors, Inc. (PCI) sector for our Austin, Texas location.  This position will have the ability to work remotely from any mutually acceptable location. This position may be up to 100% travel. 

WSP brings global expertise in power delivery, power generation, and program management—anchored by the acquisition of POWER Engineers, Inc. TRC Companies have now joined WSP, deepening our power practice and expanding our energy advisory and intelligent grid services. We're partnering with clients to shape how energy systems evolve around the world—and we need your help.

This Opportunity

Coordinator is responsible for supporting field personnel and company fleet operations by ensuring vehicle compliance, equipment readiness, driver safety, and effective coordination with fleet, maintenance, shipping, and telematics providers. This position serves as a key liaison between field employees, fleet management, and vendors to ensure company vehicles and resources are properly assigned, maintained, and operational. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Contributes to team performance by supporting field documentation, data collection, sample integrity, and adherence to safety protocols. Supports continuous service delivery improvement through hands-on work, proactive communication, and development of job-specific technical skills.

Your Impact

Fleet Administration & Compliance 

• Contact new hires to initiate the Motor Vehicle Record (MVR) process and verify driver eligibility in accordance with company vehicle policies.
• Submit and track all fleet-related paperwork, including truck assignments, billing documentation, and new vehicle orders.
• Maintain accurate records of vehicle assignments, driver information, and fleet documentation.
• Serve as the primary point of contact between fleet management, field personnel, and company stakeholders to ensure timely communication and support. 

Vehicle Maintenance & Operations

• Coordinate with maintenance vendors and repair facilities to ensure required documentation is submitted and vehicle repairs are completed in a timely manner.
• Monitor fleet condition and support vehicle maintenance scheduling as needed.
• Work with shipping companies to coordinate vehicle transportation, ensuring vehicles arrive at designated locations on schedule and ready for project deployment. 

Driver Safety & Telematics

• Monitor telematics systems and ensure all devices are functioning properly.
• Review telematics footage and reports to identify driver violations and unsafe driving behaviors.
• Conduct driver coaching and training related to identified violations, company policies, and safe driving practices.
• Support compliance with all applicable traffic laws and company safety requirements.

Field Equipment & Resource Management

• Order and distribute fire-rated (FR) clothing, safety equipment, and other required field gear.
• Purchase and maintain inventory of field equipment necessary for operational success.
• Track and maintain records for equipment and gear assignments.

Employee Support

• Assist drivers and field personnel with mobile applications and technology platforms, including Samsara and Holman systems.
• Provide ongoing support and troubleshooting related to fleet applications and telematics technology.
• Respond to fleet and field personnel requests to ensure operational needs are met efficiently. 

Who You Are

Required Qualifications

• High School Diploma, equivalent diploma, or demonstrated proven equivalent experience.
• Minimum of 5 years of relevant post-education experience in field services or technical site support.
• Strong organizational, documentation, and recordkeeping skills.
• Proficiency with Microsoft Office applications and computer-based systems.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving abilities.
• Valid state driver's license.
• Clear Motor Vehicle Record (MVR) with no serious driving incidents, including DUI convictions, within the last three years.
• Demonstrated ability to safely operate ½-ton and ¾-ton pickup trucks in both urban and remote environments.
• Analytical mindset with the ability to exercise sound judgment when evaluating situations and making decisions.
• Strong interpersonal skills with the ability to communicate effectively and professionally with both technical and non-technical personnel.
• Demonstrated self-leadership with strong attention to detail, accuracy, prioritization, and the ability to multitask in a dynamic work environment.
• Ability to learn new technologies, processes, and techniques while complying with company policies and procedures.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Strong critical thinking and problem-solving skills with the ability to identify practical, cost-effective, and logical solutions.
• Ability and willingness to travel approximately 12 weeks annually or as business needs require.
• Proven commitment to workplace safety and adherence to company health, safety, drug and alcohol, and anti-harassment policies. 

Preferred Qualifications

• Associates degree
• Completion of a certificate or technical diploma in environmental science, construction, or industrial trades.
• Experience with fleet management systems, telematics platforms, or vehicle maintenance programs.
• Experience using Samsara, Holman, or similar fleet management software.
• Familiarity with driver safety programs, coaching processes, and MVR compliance requirements.
• Experience supporting multi-state field operations or distributed workforces.
• Knowledge of inventory control and equipment management practices. 

Physical Requirements

• Must be able to wear company-provided personal protective equipment (PPE) for the duration of onsite work activities.
• Ability to lift, carry, push, and pull up to 50 pounds throughout the workday.
• Ability to frequently enter and exit a ¾-ton pickup truck multiple times per day.
• Ability to sit, stand, walk, bend, kneel, and perform physical tasks associated with field and fleet operations.
• Ability to work in indoor office environments as well as outdoor field locations under varying weather conditions.

Travel Requirements

• Travel is required and averages approximately 12 weeks per year.
• Travel frequency may increase or decrease depending on project schedules and operational needs.
• Occasional extended travel may be required to support field operations, vehicle deployments, training, and project-specific requirements. 

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary: $68,400 - $85,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and/or offer for this position within the state of California, based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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