Office Management/Staff Officer

MANTECH seeks a motivated, career- and customer-oriented Office Management/Staff Officer to join our team in Springfield, VA.

The Office Management/Staff Officer will provide communications, visualization, and administrative support to the Contract Services process. In this role, you will assist Contracting Officers in preparing contract documentation to fulfill customer requirements, support executive leadership with correspondence and schedule management, and maintain complete accountability of tasking orders from corporate and customer leadership—ensuring proper delegation, tracking, completion, and archival storage.

Responsibilities include but are not limited to:

• Support Contracting Officers in preparing Contract Services documentation and ensure all files are accurately completed, stored, and archived in accordance with DoD and customer records management regulations.
• Manage end-to-end tasking coordination, including receiving and electronically filing taskings from enterprise systems, delegating requirements, tracking responses, and delivering final responses to the Office of Primary Responsibility.
• Assist Business Executive leadership in maintaining the command presentation to ensure currency across the mission statement, assigned personnel, and contractual status metrics.
• Develop and present briefings to various components on behalf of leadership based on general guidance, while identifying procedural shortfalls and recommending process improvements.
• Manage the weekly compilation, editing, and archival filing of Weekly Activity Reports (WARs) submitted across various components.
• Support recurring Senior Leadership Group meetings and key engagements by identifying venues, soliciting and compiling agenda topics, and managing executive schedules as needed.
• Build professional networks across office-level and subject matter experts to gather and synthesize inputs for executive correspondence—such as memorandums and information papers—while working independently and escalating challenges to leadership when needed.

Minimum Qualifications:

• 7+ years of experience in office management and/or staff officer support.
• Experience and proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.
• Experience utilizing digital information storage, retrieval, and records management systems.
• Experience drafting, editing, and reviewing executive-level correspondence, such as memorandums, information papers, and leadership briefings.
• Experience gathering, organizing, and synthesizing data from multiple sources to support executive decision-making and reporting in a fast-paced environment.

Preferred Qualifications:

• General knowledge of the customer's mission, functions, and primary offices.
• Familiarity with DoD or customer Correspondence Manuals governing uniform formatting standards.
• 2+ years of experience working within a Contracts Services Office.
• Experience utilizing the Defense Travel System (DTS) and enterprise task-tracking platforms.
• Strong interpersonal skills with demonstrated experience collaborating across diverse teams and briefing senior stakeholders

Clearance Requirements:

• An active/current TS/SCI clearance with the ability to obtain/maintain a Polygraph.

Physical Requirements:

• You must be able to remain in a stationary position 50% of the time.
• You will need to occasionally move about inside the office to access file cabinets, office machinery, and other equipment.
• You must frequently communicate with co-workers, management, and customers, which may involve delivering presentations, and be able to exchange accurate information in these situations.