Freelance Experiential Producer

What You’ll Do

As an Experiential Producer, you own end-to-end production for assigned projects—translating creative ideas into real-world experiences. You balance creative problem-solving with operational precision, ensuring projects are delivered on time, on budget, and to the highest standard.

You are a key connector across creative, strategy, account, and production, responsible for aligning teams and managing vendors to bring complex activations to life.

Employment Structure

Responsibilities

Production Leadership & Execution

• Lead planning, scheduling, and execution across multiple experiential activations.
• Translate briefs and SOWs into clear production plans and timelines.
• Oversee fabrication, technical builds, permitting, and onsite operations.
• Lead onsite execution including load-in/out, show calling, and client management.

Vendor & Partner Management

• Source, negotiate, and manage vendors and production partners.
• Build and maintain strong vendor relationships to support future work.
• Manage staffing plans, workflows, and safety protocols.

Financial Management

• Build and manage project budgets in partnership with leadership and finance.
• Track invoices, payments, and reconciliation through project close.
• Identify efficiencies and solutions to balance creative ambition with budget realities.

Cross-Functional Collaboration

• Partner with creative, strategy, and account teams to align production approach.
• Contribute production expertise to pitches and proactive opportunities.
• Seamlessly integrate into projects at various stages as needed.

Team & Culture

• Stay informed on trends across culture, technology, and experiential marketing.
• Proactively identify opportunities to improve execution and client service.

Knowledge, Skills & Abilities

• Strong project and production management skills across multiple workstreams.
• Skilled negotiator with understanding of industry pricing and vendor dynamics.
• Solutions-oriented with the ability to anticipate and solve problems proactively.
• Strong communication and cross-functional collaboration skills.
• Financial fluency across budgets, scopes, and reconciliation.

Minimum Qualifications

• 3–6 years of experience in experiential or live event production.
• Experience managing mid- to large-scale production budgets.
• Proven vendor management and production execution experience.
• Proficiency in Google Suite, Slack, Box, Asana, and related tools.
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.
• Availability to work a hybrid schedule, 3 days/week in office

The pay range for the freelance position is $1,750 - $2,000 / week. The pay range for a full time position is $82,000 - $95,000