Executive Assistant to the CEO

What you’ll do:

• Executive Support: Serve as a primary point of contact for the CEO, managing complex calendars, coordinating meetings, and handling communication to ensure optimal efficiency.
• Offsite & Conference Event Planning: Plan and organize offsite events, including team-building retreats and strategy sessions. Coordinate logistics for conferences and industry events, including securing venues, managing vendor relationships, overseeing travel arrangements for attendees, and handling on-site event logistics.
• Travel & Expense Management: Coordinate travel arrangements, including flights, accommodations, and itineraries. Manage expense reports and reimbursement processes.
• Communication Management: Draft, review, and manage correspondence on behalf of the CEO. Liaise with both internal and external stakeholders to represent the executive’s priorities.
• Meeting Preparation: Prepare agendas, reports, and other meeting materials. Record and distribute meeting minutes as necessary, ensuring follow-ups are managed and completed.
• Office Management: Oversee administrative and office management duties, including ordering supplies, managing vendor relationships, maintaining office organization, and coordinating with facilities management.
• Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and integrity, acting as a trusted partner to the CEO.

What you have:

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in productivity tools (e.g., Microsoft Office, Google Workspace, Slack).
• Demonstrated experience in event and travel planning, as well as office management.
• Ability to adapt to shifting priorities and manage complex schedules.

Extras you bring to the table:

• Prior experience supporting C-level executives in a dynamic environment.
• Knowledge of Mortgage, Capital, and/or secondary markets.

Why join Polly?

• We are attacking a trillion-dollar market with gross inefficiencies and seeking to transform the way an entire industry operates 
• We have an experienced leadership team that previously built large and impactful platforms 
• Outstanding opportunity for professional growth and upward mobility 
• Direct engagement with the decision makers and senior business leaders 
• Competitive salaries
• 100% paid medical/vision/dental/disability/life insurance for full time employees
• Flexible vacation
• Hybrid environment; 3x weekly in an innovation hub in San Francisco or Dallas.