Administrative Services Coordinator

Position Vacancy Announcement: 

Florida A&M University is pleased to announce the acceptance of qualified applications for the Coordinator, Administrative Services vacancy.

Responsibilities

• This position is responsible for professional accounting work involving the management and reporting of capital assets at the University. The incumbent will oversee the accurate recording, depreciation, and reporting of the university's capital assets in compliance with state and federal regulations; Perform complex accounting tasks related to capital assets, including but not limited to asset capitalization, depreciation, disposals and transfers; Prepare and analyze financial reports, ensuring they comply with applicable standards and regulations; Reconcile capital asset records and ensure accurate representation in financial statements; Assist with the preparation of audit schedules related to capital assets and participate in the audit process; Implement and maintain internal controls over capital assets to ensure compliance with state and federal regulations; Collaborate with other departments to enhance asset tracking and reporting procedure.

• Maintain accounting records, develop and uphold fiscal policies and procedures, monitor compliance with State and Federal Laws, and recommend systems for operational efficiency enhancement; Provide authoritative guidance on fiscal issues to support the University's financial operations, ensuring alignment with strategic objectives; Assist with the accounting and management of property, ensuring alignment between Accounts Payable, Purchasing, and Asset Management modules; Recommend budget revisions based on operational and capital expenditure analyses; Oversee the accurate valuation of assets, including depreciation calculations, lifespan estimations, and property category classifications; Maintain comprehensive accountability for all capital assets (furniture and equipment, buildings, infrastructure, construction-in-progress) to support annual financial statements and SEC disclosure reporting; and, supervise OPS.
  

Minimum Qualifications

• Bachelor's degree in appropriate area of specialization and two years experience; or master's degree in an appropriate area of specialization.

Recommended Competencies

• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GASB);
• Proficiency with PeopleSoft Financials, Microsoft Excel, and Microsoft Access;
• Excellent analytical, problem-solving, and organizational skills;
• Effective communication skills, both written and oral; and,
• Ability to work independently and meet deadlines.

Administrative and Professional and A&P Executive Service (A&P EX) positions are considered contractual. Terms and conditions are generally recognized by contract for a specific period of time or contracts renewed on an annual basis. Certain benefits, amount of leave, and notification of termination are exclusive to the pay plan.

In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.

How to Apply:
Applicants are required to complete the online application with all applicable information. Applications must  include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Workday. This search is being conducted under Florida law, including the Sunshine law and Public Records law. 

Conditions of Employment: 
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference  checks and verification of education. An official college transcript, a high school diploma, or other educational  documents must be submitted, where applicable, at the time of employment. 

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment.  Federal law requires proof of your authorization to work in the United States. You will be required to provide proof  of your identity and employment eligibility within three (3) days of employment. 

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of  any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of  the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if  currently employed by the State, this law prohibits the promotion of such person. You may be required to provide  documentation. 

Reasonable Accommodation: 
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA),  please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of  the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800)  955-8771. 

Equal Opportunity/Equal Access University:

Florida A&M University is an equal opportunity employer.