Senior Accounts Payable Specialist - Technology

Job Description

Reporting to the IT Finance Manager. This role supports the day-to-day accounts payable work for AIR’s Technology department. This includes processing technology and telecom invoices, maintaining accurate coding and allocations, researching vendor and payment issues, supporting month-end close, and helping integrate vendor, account and billing information during property transitions, acquisitions and dispositions.

Key Responsibilities

• Process and review high-volume, complex invoices for technology and telecom vendors, including software, licensing, hardware, consulting, internet, phone and wireless services
• Ensure invoices are coded to the correct general ledger account, spend category, cost center, company, property and project, and recorded in the correct accounting period
• Ensure expenses are handled correctly across one-time costs, prepaids, amortization and capital spend
• Compare invoices to contracts, renewal terms, expected or usage-based charges, service dates, backup and receipts when applicable
• Monitor recurring expenses such as software subscriptions and cloud services
• Complete monthly AP and assigned account reconciliations, including prepaid expenses, invoice balances and allocations, and help with month-end close activities
• Support audit and remittance detail requests by providing documentation and explanations
• Handle property tech expense allocations and maintain the supporting files
• Process technology credit card allocations and collect the required backup
• Handle complex billback allocations across intercompany cost centers and properties
• Research and resolve invoice, vendor, payment, credit and remittance issues in Workday; work with vendors and internal teams to keep payments on track and escalate issues that could lead to late fees or service interruption
• Maintain invoice trackers, allocation files, prepaid schedules, vendor records and related reference materials so open items and recurring work are visible
• Prepare and maintain Excel allocation and invoice upload files, including formulas and pivot tables, and understand how formulas, formatting and source-of-truth files affect Workday uploads and downstream reporting
• Support company growth and portfolio changes by gathering vendor, account, invoice and payment information for property transitions, acquisitions and dispositions and helping move the information into AIR’s standard AP processes
• Document recurring processes, identify opportunities to reduce manual work and help cross-train other team members
• Complete monthly, quarterly and yearly balance sheet reconciliations.

Qualifications

• 5+ years of accounts payable or related accounting experience, including experience processing complex or high-volume invoices
• Strong understanding of AP processes, internal controls and basic accounting principles
• Experience with an ERP or financial system such as Workday, Yardi, Oracle or SAP
• Strong Excel skills, including formulas, pivot tables and working with larger financial files
• Ability to manage multiple priorities in a fast-paced environment
• Ability to independently research invoice, payment and allocation issues and work them through resolution
• High attention to detail and accuracy, with clear written and verbal communication skills

Preferred Qualifications

• Experience with technology, software or telecom invoices
• Experience with allocations, prepaid schedules, billbacks or accruals
• Experience supporting property transitions, acquisitions or dispositions
• Experience with Workday Financial Management and telecom invoice management tools such as Tellennium

Additional Information

What We Offer

AIR offers attractive total compensation packages designed to recognize and reward performance including:

• Expected pay rate of $85,000-$92,000 plus 10% annual target bonus. You will be provided a pay rate that is in line with your skills and experience as they relate to the requirements of the job.
• 25% Rent Discount at any AIR community (a rental application is required, and certain exclusions apply).
• Medical, dental, vision, and life insurance options, HSA/FSA plans, short and long-term disability paid by the company.
• 401(k) plan with employer contribution of a 6% match.
• Paid time off including vacation, sick time, and 14 holidays.
• Paid parental leave of up to 16 weeks.
• Tuition assistance program and up to 100% reimbursement for job-related certifications and licenses.
• 15 hours of paid time annually for community service.
• Commuter benefits and pet insurance.
• Consumer discounts on various products and services.
• Opportunities for ongoing professional development, leadership training, and career growth.

What You Need to Know

Application Deadline: The initial deadline for applications is 10/30/2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.

Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel drug screening that excludes marijuana testing, employment verification & criminal background check.

AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Compensation: 85000 to 92000 (USD) (YEARLY)