Business Assistant

Join a fast-paced and collaborative environment where your impact will be felt every day. As a Business Assistant, you will play a key role in enabling senior leaders to operate effectively by managing priorities, coordinating complex activities, and supporting critical business objectives. This is an opportunity to build strong partnerships across teams, contribute to high-profile initiatives, and become a trusted member of a global organization. If you enjoy working in a dynamic environment and thrive on delivering exceptional support, we would love to hear from you.

As a Business Assistant in the Investment Bank, you support senior executives by managing a broad range of business and administrative activities that contribute to the smooth operation of the team. You work closely with leaders and stakeholders across the organization, helping to coordinate priorities, facilitate communication, and ensure efficient execution of key activities. In this role, you become a trusted partner, demonstrating sound judgment, professionalism, and a strong commitment to delivering high-quality support in a fast-moving environment.

Job Responsibilities

• Manage complex calendars, meetings, conference calls, and business events for senior executives.
• Coordinate domestic and international travel arrangements, ensuring efficient and cost-effective itineraries.
• Support expense processing in accordance with firm policies and guidelines.
• Facilitate communication with internal and external stakeholders while maintaining professionalism and confidentiality.
• Partner with business management teams and support functions to deliver seamless administrative support.
• Prepare reports, presentations, metrics, and other business documentation using Microsoft Office applications.
• Maintain distribution lists, records, and administrative processes to support team operations.
• Anticipate changing business priorities and proactively identify solutions to support leaders and teams.
• Collaborate with assistants and partners across lines of business to provide coverage and share best practices.
• Contribute to projects, process improvements, and business initiatives as needed.
• Build strong working relationships across the organization to support business objectives effectively.

Required Qualifications, Capabilities, and Skills

• Advanced calendar management skills with the ability to balance multiple priorities effectively.
• Strong relationship-building skills and the ability to interact professionally with senior stakeholders and clients.
• Excellent written and verbal communication skills with a high level of discretion and confidentiality.
• Proven ability to coordinate complex travel arrangements and manage logistical requirements.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to work independently, exercise sound judgment, and take ownership of deliverables.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Knowledge of expense management processes and commitment to policy compliance.
• Ability to remain composed and professional while managing multiple deadlines in a fast-paced environment.
• Flexible and adaptable approach with a willingness to embrace change and new priorities.
• Strong teamwork and problem-solving skills with a focus on delivering high-quality results.