Office for Access & IX Equal Opportunity Specialist - Temporary

Why UT Southwestern?
 

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. You’ll discover a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.

Summary

The Equal Opportunity (EO) Specialist will conduct investigations of complaints of discrimination and harassment pursuant to federal, state, and local EEO laws and UT Southwestern Medical Center's Equal Opportunity Policies. This position will have significant responsibility for the coordination of requests for disability related accommodations for faculty and staff, for maintenance of compliance reporting, as well as tracking and facilitation of training programs. 

Key Relationships\:  Serves as a liaison and internal consultant to employees and management on accommodation and equal opportunity requests. Additionally, this position supports the function with external agencies on complaint handling matters. Collaborate, when necessary, with the Employee Relations and Compliance departments regarding overlapping investigative issues.

This position offers the opportunity to work a hybrid work from home (WFH) schedule after all training has been completed. Once completed, it is required to report to the office for additional training, meetings, client interviews, etc., as needed.

QUALIFICATIONS

Education and Experience

Required
 

Education
Bachelor's Degree from an accredited college.
 

Experience
2 years of HR/legal/compliance experience, or
Any equivalent combination of education, and training and experience.
 

Preferred
 

Education
Juris Doctorate from an accredited law school.
 

Licenses and Certifications
(SHRM-CP) SHRM Certified Professional or equivalent.

Job Duties
 

• Uses independent judgment in analyzing ADA accommodation requests to determine eligibility for accommodation in accordance with University policy and the Americans with Disabilities Act (ADA); manages the request for accommodations including providing requestors with procedural information, working with managers in the interactive process, and communicating accommodation decisions to requestors and management.
• Conducts internal investigations of discrimination and harassment complaints, including analyzing complaints, developing investigative plans, conducting fact-finding interviews, conducting related research, preparing any related correspondence, submitting confidential reports, and preparing corporate position statements outlining investigative findings. Provides over-the-phone and walk-in complainants with information regarding UT Southwestern Medical Center's Equal Opportunity-related policies and internal complaint procedures.
• Performs case-management and maintains the filing and database for all incoming reports and concerns.
• Analyzes EO and non-EO related complaints, develops investigative plans, conducts fact-finding, reviews documents, conducts related research, prepares any related correspondence, and submits confidential reports containing investigative findings.
• Assists with the coordination and completion of any reports mandated by external regulatory entities.
• Assists in the analysis and/or preparation of reports indicating complaint trends based on data collected.
• Assists in the preparation, dissemination and implementation of rules, regulations, procedures and guidelines related to the review of internal complaints of alleged discrimination.
• Meets with individuals and uses independent judgment and initiative that will provide problem solving options and conflict resolution.
• Provides guidance and counseling to employees and managers regarding Equal Employment Opportunity matters.
• Assists in collecting and monitoring transactional data for AAP planning (i.e. hiring, promotion, termination, etc.) and generating AAP-related reports for management.
• Perform related duties as assigned
   

Knowledge, Skills and Abilities

Ability to multi-task and handle multiple tasks and assignments on a regular basis.
Ability to multi-task and manage multiple projects
Ability to think strategically while being detail-oriented
Advanced knowledge of statistical analysis and research methodology
Demonstrated facilitation and presentation skills
EEO laws and OFCCP regulations (i.e.,EO11246, Title VII, FLSA, FMLA, USERRA, ADA)
Effective internal and external networking skills with the ability to build and sustain key relationships
Establish collaborative working relationships, while performing assigned work responsibilities and duties
Excellent written and verbal communication skills
Experience with development and implementation of compliance training programs
HR technologies and reporting tools
Proficiency in Microsoft Office programs including\: Outlook, Word, Excel and PowerPoint and PeopleSoft or comparable systems
Solid understanding of data analysis techniques, database structures, HRIS and statistical data management including current
Sound knowledge of human resources management with "generalist" human resources experience
 

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands
Talking
Working Conditions
Office Setting

PACT STATEMENT

The following is the acronym, "PACT", and is fundamental to all non-clinical positions at UT Southwestern Medical Center\:

P-Problem Solving\: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems.
A-Ability, Attitude and Accountability\: Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner.
C-Communication, Contribution, and Collaboration\: Who are our Customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals.
T-Teamwork\: Employees work to contribute to the department's success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.
 

Salary
Salary Negotiable
 

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
 

Why UT Southwestern?
 

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. You’ll discover a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.

Summary

The Equal Opportunity (EO) Specialist will conduct investigations of complaints of discrimination and harassment pursuant to federal, state, and local EEO laws and UT Southwestern Medical Center's Equal Opportunity Policies. This position will have significant responsibility for the coordination of requests for disability related accommodations for faculty and staff, for maintenance of compliance reporting, as well as tracking and facilitation of training programs. 

Key Relationships\:  Serves as a liaison and internal consultant to employees and management on accommodation and equal opportunity requests. Additionally, this position supports the function with external agencies on complaint handling matters. Collaborate, when necessary, with the Employee Relations and Compliance departments regarding overlapping investigative issues.

This position offers the opportunity to work a hybrid work from home (WFH) schedule after all training has been completed. Once completed, it is required to report to the office for additional training, meetings, client interviews, etc., as needed.

QUALIFICATIONS

Education and Experience

Required
 

Education
Bachelor's Degree from an accredited college.
 

Experience
2 years of HR/legal/compliance experience, or
Any equivalent combination of education, and training and experience.
 

Preferred
 

Education
Juris Doctorate from an accredited law school.
 

Licenses and Certifications
(SHRM-CP) SHRM Certified Professional or equivalent.

Job Duties
 

• Uses independent judgment in analyzing ADA accommodation requests to determine eligibility for accommodation in accordance with University policy and the Americans with Disabilities Act (ADA); manages the request for accommodations including providing requestors with procedural information, working with managers in the interactive process, and communicating accommodation decisions to requestors and management.
• Conducts internal investigations of discrimination and harassment complaints, including analyzing complaints, developing investigative plans, conducting fact-finding interviews, conducting related research, preparing any related correspondence, submitting confidential reports, and preparing corporate position statements outlining investigative findings. Provides over-the-phone and walk-in complainants with information regarding UT Southwestern Medical Center's Equal Opportunity-related policies and internal complaint procedures.
• Performs case-management and maintains the filing and database for all incoming reports and concerns.
• Analyzes EO and non-EO related complaints, develops investigative plans, conducts fact-finding, reviews documents, conducts related research, prepares any related correspondence, and submits confidential reports containing investigative findings.
• Assists with the coordination and completion of any reports mandated by external regulatory entities.
• Assists in the analysis and/or preparation of reports indicating complaint trends based on data collected.
• Assists in the preparation, dissemination and implementation of rules, regulations, procedures and guidelines related to the review of internal complaints of alleged discrimination.
• Meets with individuals and uses independent judgment and initiative that will provide problem solving options and conflict resolution.
• Provides guidance and counseling to employees and managers regarding Equal Employment Opportunity matters.
• Assists in collecting and monitoring transactional data for AAP planning (i.e. hiring, promotion, termination, etc.) and generating AAP-related reports for management.
• Perform related duties as assigned
   

Knowledge, Skills and Abilities

Ability to multi-task and handle multiple tasks and assignments on a regular basis.
Ability to multi-task and manage multiple projects
Ability to think strategically while being detail-oriented
Advanced knowledge of statistical analysis and research methodology
Demonstrated facilitation and presentation skills
EEO laws and OFCCP regulations (i.e.,EO11246, Title VII, FLSA, FMLA, USERRA, ADA)
Effective internal and external networking skills with the ability to build and sustain key relationships
Establish collaborative working relationships, while performing assigned work responsibilities and duties
Excellent written and verbal communication skills
Experience with development and implementation of compliance training programs
HR technologies and reporting tools
Proficiency in Microsoft Office programs including\: Outlook, Word, Excel and PowerPoint and PeopleSoft or comparable systems
Solid understanding of data analysis techniques, database structures, HRIS and statistical data management including current
Sound knowledge of human resources management with "generalist" human resources experience
 

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands
Talking
Working Conditions
Office Setting

PACT STATEMENT

The following is the acronym, "PACT", and is fundamental to all non-clinical positions at UT Southwestern Medical Center\:

P-Problem Solving\: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems.
A-Ability, Attitude and Accountability\: Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner.
C-Communication, Contribution, and Collaboration\: Who are our Customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals.
T-Teamwork\: Employees work to contribute to the department's success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.
 

Salary
Salary Negotiable
 

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.