Société Générale de Surveillance

Testing, inspection, and certification services globally

Administrative Assistant - With Invoicing and SAP

Data EntryConfirmed live in the last 24 hours

Full-timeMuntinlupa, Metro Manila, PhilippinesNo salary listed

About the Job

Requirements

A minimum of secondary education is required.
Three years of previous experience in a data-entry-related role is required.
Full professional proficiency in English is required.
Ability to follow instructions and meet deadlines is required.
Typing speed of 70 words per minute and 8,000 keystrokes per hour is required.
Ability to read, understand, and follow work instructions safely, accurately, and promptly is required.
Proficiency with Word, Excel, and Outlook is required.
Ability to manage and coordinate multiple projects in a fast-paced professional environment is required.
Verbal and written communication skills, including grammar and composition, are required.
Ability to work independently and collaboratively is required.
Time-management skills and attention to detail are required.
Ability to work under pressure and comply with the company's Quality Management, Health and Safety, Code of Integrity, and Professional Conduct policies is required.
The employee must be amenable to onsite work for 2 to 6 months, depending on affiliate-country arrangements.

Responsibilities

Register samples in LIMS based on client requests or Sample Submission Forms to create accurate work orders.
Communicate discrepancies or other issues with Sample Submission Forms or client requests to a supervisor or appropriate Canadian resource for resolution.
Apply the correct quality-control protocols to each work order to meet QP21 guidelines and client requirements, and liaise with quality-control chemists and Canadian management when requirements are unclear.
Generate and distribute work-order acknowledgements to clients.
Link appropriate price lists and sales quotations to work orders.
Ensure client test requests and invoicing instructions are followed to support production efficiency.
Generate customer invoices and statements and distribute them to clients' accounts-payable contacts.
Follow up with clients regarding payment.
Ensure accurate and timely data input.
Maintain and prepare reports from manual or electronic files, inventories, mailing lists, and databases.
Follow company health, safety, and environmental policies.
Undertake and coordinate special or ad hoc projects as assigned.

Desired Qualifications

Previous experience with ISO/IEC 17025 requirements is preferred.
Previous experience in an administrative role related to invoicing is preferred.

Job Description

Primary Responsibilities

This role involves sample registration into LIMS (Laboratory Information Management System) based on clients’ requests, prepares customer invoices and statements, distribute to clients’ accounts payable contacts.

Specific Responsibilities

Registers samples onto LIMS based on client’s request and/or Sample Submission Form (SSF) to create work orders accurately.
Communicates any discrepancies or other issues relating to the SSF or other aspects of the clients requests to supervisor or appropriate Canadian resource for resolution
Applies correct QC protocols to each work order to ensure it meets QP21 guidelines and clients requirements. Liaises with relevant QC chemists and Canadian management when requirements are unclear.
Generates Acknowledgement for Work Order and distributes to clients.
Links appropriate price list and sales quotations to work orders.
Ensures clients test requests and invoicing instructions are followed to help improve efficiency for production.
Generates customer invoices and statements, and distributes to clients’ accounts payable contacts
Follows up with clients regarding payment.
Accountable for accurate and timely data input.
Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
Follow all company health, safety and environmental policies.
May be assigned and coordinate special or ad hoc projects as needed.

Qualifications

Profile

A minimum of secondary education is required.
3 years of previous experience in data entry related role is required.
Previous experience with ISO/IEC 17025 requirements is preferred.
Previous experience in administrative (invoicing) related role is preferred.

Additional Information

Required Skills

Full professional proficiency in English.
Ability to follow instructions.
Able to meet deadlines.
Typing speed 70 wpm and 8,000 kph
Must be able to read, know and follow work instructions in a safe, accurate and timely manner.
Candidates must be proficient in using various types of computer software (Word, Excel & Outlook).
Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
Ability to work well with others & on one’s own.
Proven time management skills and a strong attention to detail.
Works well under pressure.
Ensures full compliance with the company’s Quality Management, Health & Safety, Code of Integrity, and Professional Conduct policies.

Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

About the Company

Société Générale de Surveillance

Testing, inspection, and certification services globally

SGS provides testing, inspection, and certification services to help clients meet regulations, ensure quality and safety, and gain market access. It runs laboratory testing, on-site inspections, and certification against standards, often with training and consulting, across a wide range of industries. The services rely on a global network of laboratories and offices that deliver localized solutions with global expertise. What sets SGS apart is its large global footprint and its emphasis on quality, integrity, risk mitigation, and sustainability, enabling it to serve a diverse set of customers from small businesses to multinationals. The company's goal is to help customers comply with regulations, improve product quality and safety, reduce risk, and boost productivity across markets.

Company size: 10,001+
Company stage: IPO
Headquarters: Geneva, Switzerland
Founded: 1878

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