High volume file management and ensuring all information is updated and accurate

Collection and maintenance of customer contact and relevant information

Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person

Assist with Accounts Payable and Accounts Receivables on Service billings

Working with various people to ensure all related documents are present and readily available

Preparation and management of various project related documents, such as work orders, quotes, purchase orders, change orders, etc.

Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs

Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests

Creating and closing subcontracts and submitting pay requests

Time card collection and review and payroll back-up if required

Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed

Ensuring CVOR logs are sent to Regional Health & Safety Manager each month

2 years experience in an administrative role is considered an asset

Experience working in a construction environment is considered a strong asset 

Invoicing and accounting experience is considered an asset  

Must be organized and self-motivated with a sense of urgency

Ability to work in a fast-paced environment and be flexible 

Able to prioritize competing deadlines and manage a high volume workload efficiently  

Customer service oriented with a courteous and professional phone manner 

Strong skills using the Microsoft office package; Word, Excel and Outlook 

#USPO

#LI-ME1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so.

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

All employees hired must pass a pre-employment drug test, have a valid driver’s license and/or reliable means of transportation, and proof of legal ability to work in the U.S.

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought.