Sampoerna Schools System

Operations Staff

Facilities ManagementConfirmed live in the last 24 hours

Full-timeSouth Jakarta, South Jakarta City, Jakarta, IndonesiaNo salary listedIn-person

About the Job

Requirements

Minimum Diploma or Bachelor's degree in any field.
At least 1 year of work experience with educational institutions or comparable organizations.
Good communication, a positive approach, attention to detail, and the ability to manage multiple priorities while maintaining clear documentation.
Knowledge and experience in operations and administration, especially school operations.
Administrative and inventory skills, including familiarity with inventory system software.
Knowledge and experience in building and facilities maintenance.
Ability to use Microsoft Office, including Excel and Word.
Ability to work creatively and analytically in a problem-solving environment.
Ability to work with a team and with minimal supervision when needed.

Responsibilities

Arrange daily school operations, including room and facility scheduling and availability in coordination with Academic.
Manage third-party facility and venue rentals, including schedules and availability, to maximize revenue.
Manage canteen and food-and-beverage vendors daily and during events.
Arrange school shuttle buses for daily schedules and other school and office needs.
Arrange operational cars and taxis based on schedule, needs, and priority.
Provide and arrange daily school and office supplies, including stationery and water.
Support the Academic team by providing materials each term.
Provide and arrange students’ daily needs, including books, uniforms through SASHOP, and meals through the catering vendor.
Arrange air travel and hotels for business trips requested by Academic or covered by the General Affairs budget.
Create transactions in Oracle for purchase requests, reimbursements, cash advance requests, and travel allowances, including their realization.
Handle other administrative needs and non-daily services for the school and office.
Maintain building facilities in coordination with Engineering and vendors to ensure comfort and suitability.
Manage outsourced cleaning services and ensure building and facility cleanliness meets standards.
Manage outsourced security services and ensure security and safety standards are met and assets are protected.
Manage other external vendors, including pest control, pool, and elevator providers, to maintain facilities and ensure they operate according to school standards and safety requirements.
Plan and monitor maintenance schedules in coordination with Engineering.
Conduct daily walkarounds of the property using the PATROL system application and standards, follow up on issues, and ensure they are fixed.
Resolve complaints, problems, and requests related to buildings and facilities.
Maintain stocks, inventory, equipment, and supplies for daily operations.
Conduct monthly stocktakes in coordination with Finance and reconcile stock with the inventory system.
Control actual spending against the daily operations budget when creating purchase requests in the system.
Assist Academic in creating purchase requests, reimbursement memos, and cash advances in the system.

Job Description

Arranging School daily operation services:

Room/facilities arrangement for schedule, availability in coordination with Academic
Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
Managing outside vendor such canteen and FB vendor on daily basis and on certain event
School Shuttle Bus arrangement for daily schedule and other needs for school and office
Operational car & taxi arrangement for schedule based on needs and priority.
Providing and arranging school and office daily needs ATK, Water, etc.
Supporting Academic team for providing material needs in every terms.
Providing and arranging students’ needs daily books, uniform in SASHOP and meals (catering) in coordination with catering vendor.
Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.
Create transaction in Oracle system: Purchase Request, Reimbursement & Cash Advance Request, and Travel Allowance including the realization.
Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance:

Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
Managing other outside vendor (pest control, pool, and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
Plan and monitor maintenance schedule is in place in coordination with engineering.
Doing daily walkaround in all property area to make sure all-in place in accordance with “PATROL” system application and standard and follow up any issue and making sure it will be fixed.
Resolving complaints, problems, and requests related with building and facilities.

Budget & Inventory Management

Take good care of stocks, inventory, and other equipment. Maintain inventory and supplies for daily operation.
Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
Controlling budget vs actual on daily operation when creating PR on the system
Assisting Academic to create PR, RM and CA on the system.

Qualifications

Minimum Diploma/Bachelor in any field.
Minimum 1 year working experience with educational institutions or comparable organizations.
Have good communication and positive person, attention to detail, ability to juggle multiple priorities and maintain clear documentation
Have knowledge and experiences on Operation process and Administration, especially on School Operation process.
Have skill and knowledge on administration and inventory, and also familiar with the system software of inventory
Have knowledge and experiences on Building and Facilities Maintenance
Able to operate Ms. Office (Excel, word)
Ability to work creatively and analytically in a problem solving environment
Willing to work together as a team, and minimum supervision when needed

Additional Information

Available to start immediately.

About the Company

Sampoerna Schools System

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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