Full-Time
Legal Assistant / Legal Secretary
Posted on 9/8/2026
Distro
51-200 employees
Worldwide talent sourcing, interviewing, payroll automation
Compensation Overview
$50k/yr
West Palm Beach, FL, USA
In Person
On-site work in the West Palm Beach office is required, with reliable Monday and Friday availability.
Associate's
 Administrative & Executive Assistance (1) |
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- An associate degree or equivalent relevant professional experience.
- Previous experience as a Legal Assistant, Legal Secretary, Litigation Assistant, or in a comparable legal-support position.
- Working knowledge of litigation procedures and legal terminology.
- Experience managing deadlines, calendars, and multiple priorities.
- Strong proficiency with Microsoft Word and Outlook.
- Proficiency with Excel and Adobe Acrobat.
- Strong proofreading, formatting, and document-management abilities.
- Ability to maintain confidential client and case information.
- Dependable attendance and punctuality.
- Ability to work independently with limited supervision.
- Reliable availability for on-site work in West Palm Beach.
- Availability to provide Monday and Friday coverage.
- Willingness to assist with both legal-support and general office responsibilities.
- Provide legal and administrative support to three equity partners.
- Coordinate with the firm’s paralegal, associate attorney, and other team members.
- Manage attorney calendars and litigation schedules.
- Schedule hearings, mediations, depositions, trials, conferences, consultations, and internal meetings.
- Track court deadlines, filing deadlines, discovery deadlines, response dates, and other case-related obligations.
- Review court rules, judicial standing orders, and filing instructions.
- Prepare, format, proofread, revise, and finalize legal documents.
- Assist with pleadings, motions, discovery requests, discovery responses, subpoenas, notices, correspondence, and related litigation materials.
- Prepare hearing notebooks, deposition materials, trial notebooks, exhibit binders, and other attorney work product.
- Assist attorneys during depositions, hearings, and trial preparation when required.
- Coordinate service of process and related vendor activities.
- Conduct factual research, including witness and party background research.
- Electronically file pleadings and other legal documents in Florida county and state courts.
- Electronically file documents through the federal CM/ECF system.
- Access federal court records using PACER.
- Confirm that documents satisfy court-specific filing requirements.
- Review notices of electronic filing and verify successful submission.
- Calendar deadlines accurately based on court rules, orders, notices, and case developments.
- Maintain accurate docketing information throughout the litigation lifecycle.
- Track service deadlines, summonses, notices, and other procedural requirements.
- Identify potential filing or deadline issues and escalate them promptly to the appropriate attorney.
- Respond professionally to prospective clients who contact the firm by phone, email, or website inquiry.
- Conduct preliminary intake conversations to gather relevant background information.
- Document the prospective client’s legal issue, parties involved, timeline, and requested assistance.
- Conduct or coordinate conflict checks.
- Help determine whether an inquiry should be escalated to an attorney for further review.
- Schedule attorney consultations when appropriate.
- Follow up with prospective clients regarding requested information or documentation.
- Maintain complete and accurate intake records.
- Protect confidential and sensitive information throughout the intake process.
- Answer incoming telephone calls professionally.
- Communicate with existing clients regarding appointments, requested records, and attorney-approved case updates.
- Coordinate meetings and consultations.
- Maintain discretion and confidentiality in all communications.
- Route substantive legal questions to the appropriate attorney or paralegal.
- Open new matters and establish organized electronic client files.
- Save, scan, label, organize, and maintain case documents.
- Maintain accurate records within the firm’s case-management system.
- Ensure documents are saved in the correct matter and location.
- Help maintain complete and orderly case files.
- Support matter closing and file-archiving activities when required.
- Assist with document collection, production, and exhibit organization.
- Process or coordinate invoices related to depositions, court reporters, service of process, and litigation vendors.
- Maintain supporting documentation for vendor expenses.
- Assist with timekeeping and billing-related administrative tasks.
- Coordinate with outside vendors and service providers.
- Escalate billing discrepancies or service issues when appropriate.
- Process incoming and outgoing mail, email, packages, and deliveries.
- Order office supplies and monitor routine office needs.
- Assist with copying, scanning, printing, assembling, and mailing documents.
- Support client events, seasonal mailings, and special office projects.
- Maintain organized common areas and administrative resources.
- Perform other reasonable legal and administrative duties based on the firm’s daily needs.
- Three or more years of Legal Assistant or Legal Secretary experience.
- Experience supporting attorneys in a sophisticated litigation practice.
- Florida state and federal court filing experience.
- Knowledge of county, state, and federal court procedures.
- Experience using the Florida Courts E-Filing Portal.
- Experience using CM/ECF and PACER.
- Docketing and litigation-deadline management experience.
- Experience coordinating service of process, summonses, subpoenas, hearings, mediations, and depositions.
- Experience conducting legal client intake and conflict checks.
- Experience with MyCase.
- Experience with Timeslips.
- Experience with Westlaw.
- Experience preparing hearing, deposition, or trial materials.
- Background in complex commercial or business litigation.
- Experience at a larger litigation firm, government legal department, court, or comparable sophisticated legal environment.
Distro is a platform that helps companies find and match with software talent from over 200 countries, enabling interviews, hiring, and automated payroll all in one system. It works by connecting employers with a global pool of vetted developers, coordinating interview scheduling and evaluations, and then handling employment paperwork and payroll through an integrated workflow. The company differentiates itself by offering truly global reach (access to talent across 200+ countries) along with end-to-end hiring and payroll automation in a single platform, rather than relying on separate staffing services, marketplaces, or fragmented tools. Its goal is to simplify hiring and paying international software developers, helping tech teams grow by accessing quality talent worldwide with a streamlined, automated process.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Lehi, Utah
Founded
2021
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Simplify's Take
What believers are saying
- Vensure’s 161,000-client base creates immediate cross-sell routes for Distro in 2026.
- Vensure raised $450 million in March 2026 to fund AI and M&A expansion.
- Distro’s 2026 integration into Vensure can accelerate distribution, data, and product iteration.
What critics are saying
- Vensure acquired Distro on January 21, 2026, ending standalone control and exit optionality.
- Vensure can fold Distro into broader HR tools, diluting product focus and brand.
- AI interview scoring faces bias scrutiny and employer adoption backlash if hiring outcomes disappoint.
What makes Distro unique
- Distro’s AI Screening runs structured async video interviews for every shortlisted candidate.
- Distro spans 1.9 million active candidates across 68 countries, unusually broad for recruiting AI.
- Distro compresses screening to 1–3 days, bundling matching, interviewing, and shortlist delivery.
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Benefits
Health Insurance
Dental Insurance
Vision Insurance
Unlimited Paid Time Off
Flexible Work Hours
Hybrid Work Options
Remote Work Options
Paid Vacation
Paid Holidays
Family Planning Benefits
Fertility Treatment Support
Conference Attendance Budget
Professional Development Budget
Wellness Program
Mental Health Support
Stock Options
Company Equity
Phone/Internet Stipend
Home Office Stipend
401(k) Retirement Plan
401(k) Company Match
Growth & Insights and Company News
6 month growth
↑ 0%1 year growth
↓ -5%2 year growth
↑ 18%Vensure Employer Solutions, a provider of HR technology and managed services serving over 161,000 clients worldwide, has acquired Distro, an AI-powered recruiting platform based in Lehi, Utah. Financial terms were not disclosed. Founded in 2021, Distro uses AI to automate candidate screening through structured video interviews, providing instant insights to hiring teams. The platform operates a network of approximately 1.9 million active candidates across 68 countries. The acquisition strengthens Vensure's technology portfolio with advanced recruiting automation designed to reduce time-to-hire and improve candidate quality. Distro will be integrated into Vensure's ecosystem of HR solutions. "Distro represents the future of talent acquisition, adding AI-driven speed, efficiency and precision in hiring," said Alex Campos, CEO of Vensure Employer Solutions.