Finance and Compliance Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

This position is open to Ukrainian nationals only

The monthly gross salary is UAH 102,000

The position will be based in the Mykolaiv / Kherson Field Office, Ukraine

IRC Ukraine is recruiting this position for the implementation of a UHF/OCHA-funded project in Khersonska Oblast, with a total project value of up to US$4.5 million, delivered by IRC together with sub-implementing partners. The Finance & Compliance Manager leads consolidated project financial oversight and fiduciary assurance, ensuring that budgets, expenditure, financial reporting and compliance requirements are managed coherently across IRC and all participating organizations. The position coordinates and quality-assures project-level financial and compliance information, while participating organizations retain responsibility for their own internal controls and underlying records.

In addition to project-level oversight, the position carries direct partnership finance management responsibility for the sub-implementing partners engaged under this project, acting as the finance focal point across the full partnership finance cycle — from budget development and capacity assessment through to financial reporting, monitoring, capacity building and financial close-out — in coordination with IRC Finance, Grants and Partnerships functions.

The position will be based in the Mykolaiv / Kherson Field Office, Ukraine, with regular travel to project locations within Khersonska Oblast and to Kyiv as required for project coordination, partner monitoring and donor engagement. Given the frontline operating context, the position is subject to the applicable Duty of Care and security management arrangements.

KEY RESPONSIBILITIES

Consolidated financial oversight and forecasting:

• Maintain a consolidated financial view of the project, including approved budgets, actual expenditure, commitments and forecasts across IRC and all sub-implementing partners.
• Coordinate regular project financial performance reviews and provide concise analysis of spending rates, variances and absorption risks for management decision-making.
• Coordinate timely forecasting and support review of proposed budget realignments or other material budget changes, in line with donor requirements and applicable approval thresholds.
• Triangulate financial performance with implementation progress and flag material delivery, absorption or compliance risks to project and finance leadership, taking account of the time-bound nature of the allocation.
• Work with the internal ERP system – posting transactions, vendor balances, processing invoices and payments within the project.

Financial reporting and fund-flow monitoring:

• Coordinate and quality-assure financial reporting inputs from sub-implementing partners and support timely consolidated financial reporting to UHF/OCHA.
• Maintain project-level visibility over fund flows, disbursement status, reporting and liquidation requirements, and issues requiring follow-up, without replacing the transaction-processing responsibilities of the relevant entities.
• Coordinate with IRC Finance, Grants, Partnerships and other relevant functions to ensure project financial arrangements and partner financial requirements are reflected in appropriate agreements, controls and reporting processes.
• Maintain a clear calendar of financial deliverables and escalate material gaps or delays promptly.

Compliance, assurance and audit readiness:

• Coordinate project-wide understanding and application of applicable UHF/OCHA financial, fiduciary and compliance requirements.
• Maintain proportionate project-level financial and compliance monitoring and assurance tools, drawing on participating organizations' systems and evidence wherever feasible.
• Monitor material compliance findings, questioned costs, documentation gaps or control weaknesses and coordinate corrective-action tracking with the responsible functional owners.
• Coordinate project financial and compliance readiness for UHF/OCHA monitoring, spot checks, audits and other assurance exercises.
• Support complete, traceable and retrievable project-level financial documentation while participating organizations retain responsibility for their underlying records and audit trails.

Ukrainian statutory, fiscal and tax compliance:

• Maintain current working knowledge of Ukrainian tax and fiscal legislation relevant to donor-funded humanitarian programmes, and ensure project financial arrangements reflect applicable statutory requirements.
• Monitor changes in Ukrainian fiscal, tax or regulatory requirements that may affect project budgets, cost eligibility, reporting or audit readiness, and flag material implications promptly.
• Coordinate with IRC Finance on statutory reporting obligations, treatment of recoverable and non-recoverable taxes, and alignment of statutory requirements with donor cost-eligibility rules.

UHF/OCHA donor implementation and donor conditions:

• Maintain detailed working knowledge of UHF/OCHA Operational Modalities, budget preparation guidance, eligible and ineligible cost provisions, and the financial reporting, spot-check and audit requirements applicable to the award.
• Coordinate project-wide application of UHF/OCHA donor conditions, including the mandatory Programme Support Costs share, the applicable direct-to-support cost structure, cost-eligibility rules, procurement thresholds, bill-of-quantity requirements and supporting documentation standards.
• Support interpretation and practical application of grant agreement terms, including special conditions, budget revision and flexibility rules, disbursement and liquidation thresholds, and cost or no-cost extension requirements.
• Ensure donor-specific financial requirements are accurately reflected in partnership agreements, partner budget templates, reporting formats and documentation requirements.
• Coordinate project preparedness for UHF/OCHA financial spot checks, monitoring visits and audits, including assembly of donor-required schedules and supporting documentation.

Partner financial management and oversight (sub-implementing partners):

• Act as the finance focal point for the sub-implementing partners engaged under this project, covering the full partnership finance cycle from budget development through to financial close-out.
• Review and support finalization of partner budgets and budget amendments, ensuring alignment with donor cost-eligibility rules, the mandatory Programme Support Costs share and the applicable cost structure.
• Support the Partner Capacity Assessment (PCA) process under PEERS and contribute to the identification, analysis and mitigation of material partner financial risks.
• Review partner financial reports, cash requests and supporting documentation for completeness, accuracy and compliance with the partnership agreement, donor regulations and IRC policy, and provide timely, constructive feedback.
• Monitor partner budgets against actual expenditure, analyse variances and burn rates, and work with partners and programme colleagues to agree and follow up corrective action.
• Conduct partner financial monitoring visits, also within Khersonska Oblast, including verification of supporting documentation, cost eligibility, internal controls, segregation of duties and statutory payroll compliance.
• Coordinate timely disbursements to partners in accordance with the partnership agreement, and track advances, liquidation status, outstanding balances and reporting deadlines.
• Design and deliver finance capacity building, training and mentoring for partner finance staff, tailored to identified gaps and documented in partner support or improvement plans, with follow-up to confirm that improvements are sustained.
• Participate in Partnership Project Opening, Review and Closure Meetings, documenting successes, challenges and lessons learned with each partner.
• Support financial close-out of partnership agreements, including final financial verification, reconciliation of advances and asset confirmation.

Financial risk management and escalation:

• Maintain consolidated visibility of material fiduciary and compliance risks and ensure risks are escalated to project and finance leadership in a timely manner.
• Coordinate follow-up on financial/compliance observations and agreed management actions through to closure.
• Immediately escalate suspected fraud, corruption, sanctions concerns or other reportable matters through applicable confidential organizational procedures; routine consortium processes must not delay required reporting.
• Provide practical financial and compliance guidance to project and partner colleagues while maintaining appropriate objectivity and independence of judgement.

General duties:

• Comply with all IRC policies, procedures and guidelines, including any new procedures or principles issued by the Country Director, Deputy Director for Finance or other designated authority.
• Act at all times in accordance with Ukrainian law and applicable standards of accounting practice.
• Maintain strict confidentiality of all financial and other work-related information.
• Be receptive to training provided and actively develop own technical and professional competence.
• Report any irregularities, security concerns or breaches of policy and procedure to the supervisor and through the appropriate IRC channels.
• Carry out any other duties as may be assigned by the supervisor or management.
• Information sharing - Regularly share and discuss timely, accurate and relevant information in local languages with communities about: - access and eligibility to service, -expected staff behaviors and code of conduct, - community feedback, safeguarding mechanism and how to use them .
• Facilitating participation - Identify and provide communities with opportunities to participate in and guide programs – from assessment and design through to monitoring and evaluation. Talk with communities about how they would like to be involved in decision-making and discuss with management how this can be facilitated.
• Feedback collection and reporting - Establish or promote the formal feedback mechanism – aligned with organizational best practice – to capture, monitor, respond to and act on feedback and complaints from communities.

JOB REQUIREMENTS

Education:

• University degree in finance, accounting, business administration, economics or a related discipline; a relevant professional accounting qualification is an advantage.

Experience:

• Typically 5+ years of progressively responsible finance, grants, compliance or award-management experience in humanitarian or international development settings.
• Demonstrated experience with complex, multi-partner grants, sub-awards and partner financial management.
• Strong experience in budgeting, forecasting, variance analysis, financial reporting, internal controls, compliance monitoring and audit readiness.
• Demonstrated experience implementing UHF/OCHA-funded programmes and applying OCHA/CBPF donor conditions, operational modalities, budget guidance and financial reporting requirements.
• Demonstrated experience in partner or sub-award financial management, including partner budget review, financial report review, financial monitoring visits and capacity building of local partner finance teams.
• Demonstrated knowledge of Ukrainian tax and fiscal legislation, including payroll-related statutory obligations (personal income tax, military levy and unified social contribution), and experience ensuring statutory compliance within donor-funded programmes.

Demonstrated Skills and Competencies:

• Strong understanding of donor-funded award management; experience with pooled funds, UN/OCHA funding or comparable instruments is an advantage.
• Ability to translate complex financial/compliance requirements into practical systems and clear guidance for diverse partners.
• Advanced spreadsheet/data-analysis skills and strong attention to detail.
• Excellent written and spoken English required; Ukrainian language skills are highly desirable.
• Familiarity with IRC's Partnership Excellence for Equality and Results (PEERS) system, or a comparable partnership management framework, is an advantage.

Key competencies:

• Financial stewardship and analytical judgement
• Compliance and risk orientation
• Partner-focused problem solving
• Accuracy and attention to detail
• Constructive challenge and timely escalation
• Cross-functional collaboration

REPORTING STRUCTURE AND TEAM COLLABORATION

Position reports to: Field Coordinator – Mykolaiv Field Office

Technical line management: Finance Coordinator

Supervises / direct reports: TBC, subject to final project staffing structure

Other internal contacts: IRC Finance team; Grants; Partnerships; Supply Chain; MEAL; Program and Operations teams; Deputy Director for Finance.

Key external contacts: UHF/OCHA on financial and compliance matters, as coordinated through the Project Coordinator; sub-implementing partner finance leads; auditors and service providers as relevant.

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION

• This role requires full-time work in the office or hybrid type of work is possible after probation period
• Applicants must have a home or alternate workspace so they can effectively complete their work during regularly scheduled work hours.
• Travel to other locations is needed up to 30% of time
• Exempt from overtime
• Sometimes work on weekends may be required
• Work in the matrix organization
• Fast pace of working, multitasking and stressful work
• The organization cares about staff and provides flexible working options (start early-finish early, start later-finish later, remote work)
• This position will be based in the Mykolaiv / Kherson Field Office, with regular travel to project locations within Khersonska Oblast and to Kyiv as necessary.
• Given the frontline operating context, the position is subject to the applicable Duty of Care and security management arrangements.

IRC employees are eligible to the following benefits:

• Competitive salary
• Purposeful job and development opportunities

• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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