Senior Executive/Assistant Manager, R&R Projects and Contracts Management - Projects

The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial College London, LKCMedicine aims to be a model for innovative medical education and a centre for transformative research. The School’s primary clinical partner is the National Healthcare Group, a leader in public healthcare recognised for the quality of its medical expertise, facilities and teaching. The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical School. In August 2024, we welcomed our first intake of the NTU MBBS programme, that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare, with an expanded scope in the medical humanities. Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine, with an emphasis on technology, data science and the humanities.

The Facilities and Operations department of LKCMedicine is managing the day-to-day operation of the state-of-the-art, world-class teaching and research facilities.  The team has to ensure the smooth day-to-day operations of the School which includes no major disruption to the teaching facilities and research labs, manage the inter-campus shuttle service and car parking, provide logistic support for all the School events and manage the use of facilities.  In addition, the department also oversee and manage outfitting projects and minor improvement works.

As a Senior Executive/Assistant Manager, R&R Projects and Contracts Management in the Facilities and Operations Department, your key role is to support the project management of all renovation and upgrading works of the buildings and facilities of LKCMedicine. Your secondary role will be a contract administrator for the IFM and the term maintenance contracts. You will be supporting the team managing the Integrated Facilities Management (IFM) and term maintenance contracts which covers managing agent service, building service, mechanical & electrical plants and equipment maintenance, cleaning service, pest control, horticulture, security guard service, etc. Our department is seeking to hire a self-driven and meticulous individual who has the strong ability to multi-task, possess strong interpersonal, oral, and written communication and organisation skills.

Responsibilities:

R&R Projects

• Responsible for overseeing project completion within the allocated budget and ensuring the realization of design intents as provided by stakeholders.
• Fulfil all necessary project operational requirements and adhere to mandatory compliance regulations imposed by research activities.
• Conduct thorough assessment to determine the user’s requirements for the project, encompassing their needs, preferences, desired timeline for completion, and the available funding sources.
• Assist to appoint and oversee a team of consultants to guide the project design process, including architects, engineers, and other professionals as required.
• Assist to engage consultants to develop cost estimates and prepare necessary documentation for tender procurement.
• Initiate the tender process by soliciting and evaluating contractors bids, ultimately providing a recommendation for the contract award.
• Assist to monitor the progress of the construction work on a regular basis to ensure the project stays on schedule and proactively identify any potential issues that may arise.
• Conducting regular on-site supervision to ensure the work is carried out safely and maintains a high level of quality.
• Oversee the administration of the construction contract, which entails managing payments, change orders, and other contractual obligations between the project team and the contractor.

Contracts Management

• Managing the Integrated Facilities Management contract, which entails managing payments, change orders and other contractual obligations between the FM team and the contractor.
• Support the FM team in management of contractual issues, progress payments, variation works and settlement of final account.
• Consultation with Legal on contractual issues.
• Assist in yearly budget request and FY closing accruals.
• Any other duties as and when assigned from time to time

Requirements:

• Degree in Architecture / Building/ Engineering / Project management or related field with at least 5 years of relevant working experience in Consultancy, Construction Management, Project Management, Facilities Management or equivalent.
• Demonstrate knowledge in building construction and proficiency in reading construction drawings.
• Good project management skills, including expertise in project planning, budgeting, scheduling, risk management, and stakeholder engagement.
• Sound cost estimation skills.
• Ability to use AutoCAD/REVIT for design purposes and ability to perform accurate measurements will be added advantage.
• Adequate knowledge of procurement and construction contract administration.
• Good understand of BCA Green Mark requirements.
• Strong technical skills for checking and supervising professional consultants.
• Ability to monitor contractor’s performance by tracking works order list, site inspection and monthly reports.
• Strong problem-solving abilities in handling technical issues.
• Possess good interpersonal, communication and organization skills.
• Proactive, self-motivated and have sense of urgency toward work.
• Ability to multi-task and work under pressure to meet deadline.
• Have a strong focus on customer satisfaction.
• Able to work independently and as part of a team.

This is a 2 years contract appointment. We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: LKC