Administrative Assistant

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Title: Administrative Assistant

Department: Language & Literature and Social & Behavioral Sciences

This full-time Administrative Assistant position provides administrative assistance to the Dean, Coordinators, and Faculty to ensure efficient and professional day-to-day office operation for the School of Language & Literature and the School of Social and Behavioral Sciences.

JOB RESPONSIBILITIES

• Provide front desk reception and information for current and prospective students

• Assist with inquiries in-person and via telephone/email

•  Connect students with resources or make appropriate referrals in person, by e-mail, and by phone

• Support ordering of textbooks for both Schools

• Assist with entering and adjusting scheduled courses and reserving rooms

• Assist with canceling courses and contacting students to assist with finding new courses

• Process and maintain a record for all students needing clearances for classroom observations and fieldwork placements

• Support reading and composition placements procedures

• Complete additional administrative tasks as requested by the Dean as needed

MINIMUM QUALIFICATIONS

• Associate’s degree

• 1-3 years of experience in a professional office environment

• Excellent organizational skills with strong attention to detail

• Ability to obtain and coordinate complex college information, such as course offerings, requirements, instructional materials, and placement information

• Strong technical skills, including proficiency in MS Office, especially Word, Excel and Outlook

• Ability to communicate effectively, verbally and in writing, with a varied faculty and student population, as well as with outside entities

• Ability to work effectively in a fast-paced office environment

• Ability to maintain professional confidentiality; adhere to FERPA regulations

PREFERRED QUALIFICATION

• Experience using a data management system, such as Workday or Colleague.

HOURLY RANGE $21.8979 - $23.4308 (commensurate with experience)

BENEFITS

Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus.

BACKGROUND CHECKS/CLEARANCES

Employment with the College will require successful completion of background check(s) in accordance with College's policies.

APPLICATION

Apply online at: https://bucks.wd1.myworkdayjobs.com/BCCC

Applications must consist of a letter of application addressing this specific position and the candidate’s interest and qualifications for coming to Bucks County Community College, resume/CV, and professional references. References will not be contacted without prior permission. Finalists may be asked to provide additional materials.

DEADLINE

Applications will be accepted until the position is filled.

We are proud to be an organization that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. 

Please Note: At this time, the College does not provide work visa sponsorships. To be considered for employment at Bucks County Community College, applicants must be permitted to legally work in the United States without employer sponsorship. Bucks County Community College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.