Maintenance Coordinator

Maintenance Coordinator
Property Management is presently accepting resumes for a full-time Maintenance Coordinator for one of our apartment communities. This is a hands-on, supervisor-level maintenance role dedicated to identifying, correcting and resolving building and housing code violations across the community. This is an excellent opportunity to join a growing and dynamic company with a broad future and a promote-from-within company culture.
In addition to a competitive hourly salary, we offer a generous commission structure, full medical and dental benefits, paid holidays, vacation time, continued training, advancement opportunities and much more!

General Summary
Under the immediate supervision of the Community Manager, and working alongside the Maintenance Supervisor, the Maintenance Coordinator is responsible for managing, tracking and resolving all code violations at an apartment community. This role personally performs corrective repairs for violations that do not require outside vendor support. The Maintenance Coordinator serves as the property’s primary point of contact with local code enforcement and inspection agencies, and ensures the community remains safe, compliant and inspection-ready.

Essential Job Duties and Responsibilities

• Receive, log and track all code violation notices, citations and inspection reports from municipal, fire, health and housing authorities

• Personally perform repairs to correct code violations that do not require outside vendor support
• Prioritize corrective work by severity and compliance deadline, and complete repairs within required timeframes
• Conduct routine property and unit inspections to identify and correct potential violations before they are cited
• Identify recurring violations and recommend preventative solutions or capital improvements to the Community Manager

• Coordinate and attend inspections and re-inspections with code enforcement officers, and serve as the property’s point of contact for compliance matters
• Document all corrective actions with before and after photos, invoices and sign-offs, and maintain records for audits and legal review
• Prepare regular compliance status reports for management, including open violations, upcoming deadlines and fines incurred
• Coordinate with the Community Manager and Maintenance Supervisor on priorities, staffing and scheduling

• Assist with work orders, make-readies and preventative maintenance as needed
• Manage parts and supplies needed for compliance repairs, and track related purchase orders and invoices
• Complete other tasks as directed and assigned

Qualifications

• Previous experience in property management, maintenance coordination, or a related administrative role preferred
• Strong computer skills, including property management software, Microsoft Office/Google Workspace, and mobile work order apps
• General knowledge of maintenance systems (plumbing, electrical, HVAC, appliances) to accurately triage and assign requests
• Excellent organizational, time management and multitasking skills
• Strong written and verbal communication skills
• Ability to work flexible hours as needed