S

SmartNews

AI-powered news aggregation and curation app

Legal Administration Assistant

Contract ManagementPosted on Nov 13
Part-timeTokyo, Japan¥2k /hr

About the Job

Requirements

  • Approximately two years of administrative work experience.
  • Ability to review documents and data and process them accurately.
  • Ability to use Word revision tracking, accept changes, document comparison, advanced settings, and detailed print settings.
  • Ability to perform basic creation, data entry, calculations, and searches in Excel or spreadsheets.
  • Ability to print and create PDFs using a multifunction printer.
  • Basic ability to use email and chat.
  • Ability to handle confidential information, including personal and contract information, appropriately and in accordance with rules.
  • Ability to confirm or consult with relevant parties about unclear or unusual matters.
  • Ability to commute to the Tokyo office to handle physical document sealing and mailing.

Responsibilities

  • Receive internal requests for contract signatures and seals.
  • Check application details, required approvals, and final contract versions.
  • Conduct signature procedures using electronic contract services.
  • Bind and seal physical documents, mail them, and record shipment status.
  • Store and file executed contracts and other documents.
  • Enter contract information and organize and store related documents.
  • Receive and check invoices and request confirmation from the responsible staff.
  • Process internal applications using company systems and track their status.
  • Sort mail, check matter progress, and remind relevant parties.
  • Update materials and tracking lists, and maintain manuals and FAQs.
  • Provide initial responses to internal inquiries.
  • As appropriate to proficiency and team needs, provide administrative support such as obtaining and managing certificates and sending certified-content mail.
  • Support the Legal team with a range of administrative tasks, primarily contract execution procedures and document management; the role does not make legal judgments or review contracts.

Desired Qualifications

  • Experience as a legal assistant, in contract management, or in general affairs involving seal management, document sealing and mailing, and document classification and storage.
  • Experience using electronic contract services such as DocuSign or CloudSign.
  • Experience using Google Workspace, Microsoft Office Word, Notion, Kissflow, or Airtable.
  • Experience using generative AI tools at work.
  • Experience reviewing or handling English documents and emails with the aid of translation tools.

About the Company

SmartNews

AI-powered news aggregation and curation app

SmartNews operates a news aggregation app that pulls stories from a network of over 3,000 publishers. The app uses machine learning to analyze millions of articles, social signals, and user interactions to select trending and relevant news, with features like SmartView and offline reading. It earns mainly from ads and publisher revenue-sharing, and offers SmartNews+ for premium content, plus SmartView First licensing for publishers. The goal is to provide a broad, newspaper-like reading experience that helps users discover trustworthy news and reduce information overload while sustaining its business through ads and partnerships.

Company size
201-500
Company stage
Debt Financing
Total funding
$486.5M
Headquarters
Tokyo, Japan
Founded
2012

Recently Posted Jobs

Explore more opportunities at SmartNews

See more jobs