Senior Project Document Controller

Overview

We are seeking a Project Document Controller to support the effective management and coordination of project information across complex capital projects.

Working closely with the Document Management Lead and wider project teams, you will help establish and maintain robust document management processes, ensuring project information is accurately controlled, accessible and delivered in line with project requirements.

You will play an important role in supporting the adoption of document management systems, maintaining information quality and ensuring the timely coordination and handover of project documentation.

The Opportunity

In this role you will:

• Develop, implement and maintain project-specific Document Management Strategies and procedures, ensuring clear and consistent processes are established.

• Manage project documentation, workflows, access permissions and user administration across Asite, SharePoint and other document management platforms, maintaining a reliable and accessible project information environment.

• Maintain document registers, metadata, revision controls and reporting, ensuring information is accurate, traceable and up to date.

• Monitor document quality and supplier deliverables against the Master Information Delivery Plan (MIDP) and project requirements, supporting timely and compliant information delivery.

• Coordinate document management activities with multidisciplinary project teams, contractors, consultants and suppliers, ensuring information requirements are clearly understood and followed.

• Support the onboarding and training of project users, providing ongoing guidance to encourage effective system adoption and consistent application of agreed processes.

• Coordinate the collation, review and handover of final project documentation and records, ensuring complete, accurate and accessible project information at project close-out.

• Identify process gaps and opportunities to improve document management practices, working collaboratively with the Document Management Lead to drive consistency and continuous improvement.

We would love to hear from you if you have:

• Experience in Document Control and/or Information Management within capital projects, engineering, construction or a similar project-based environment.

• Practical experience using Asite, SharePoint or comparable document management platforms.

• Experience coordinating project documentation across multidisciplinary teams, contractors, consultants and suppliers.

• An understanding of document control processes, revision management, metadata, workflows and information delivery requirements.

• Strong communication and stakeholder management skills, with the confidence to support and train system users.

• The ability to support process implementation, change management and continuous improvement.

• A proactive and organised approach, with strong attention to detail and the ability to manage competing priorities.

• Hybrid role, three, days a week on site, Swedish language required. 

All interviews are conducted either in person or virtually with video required.

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About us

Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team!  

Diversity, inclusion and accessibility   

Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!