SchoolsFirst Federal Credit Union

Credit union offering savings, loans, accounts

Vendor Management Specialist

Regulatory Compliance & EthicsUpdated on Nov 12

Full-timeTustin, CA, USA$29.79 - $44.68Hybrid

About the Job

Requirements

A high school diploma or GED is required.
A bachelor's degree in a related field or equivalent years of experience is required.
One to three years of prior relevant experience is required.
Knowledge of credit union laws, rules, and regulations is required.
Proficiency in written and oral communication and negotiation is required.
Personal computer skills and proficiency with Microsoft programs are required.
Ability to multitask and prioritize projects and duties effectively is required.
Excellent follow-through skills and sound business judgment are required.

Responsibilities

Assist in maintaining a Vendor Management Program that ensures compliance with the Gramm-Leach-Bliley Act, Title V, NCUA Part 748, Section III, FFIEC guidelines, and other applicable laws, rules, regulations, and guidelines.
Interact with senior management, credit union partners, vendors, and other third parties.
Support review and analysis of new and renewing contracts and nondisclosure agreements to assess third-party risk and anticipate, identify, and mitigate risks in vendor relationships.
Rate potential and existing vendors according to their risk and level of business with the credit union, and identify appropriate due diligence activities based on risk ratings.
Participate in vendor lifecycle phases from pre-onboarding through offboarding.
Track findings arising during vendor onboarding, assess resulting risks for management, and collaborate with stakeholders to mitigate risks to acceptable levels.
Maintain a centralized electronic file and tracking system for vendor contracts and documentation, and update relevant entries.
Work with credit union management to obtain and maintain a list of vendors used across departments.
Assist in maintaining vendor selection procedures for hiring and contracting with vendors.
Perform due diligence and ongoing monitoring reviews of potential and existing vendors.
Review vendor security reports, including SSAE 16 and SOC reports; document findings, report them to management, and escalate serious security concerns that may affect member nonpublic personal information, recommending vendor meetings as needed.
Communicate with Business, Information Technology, and Information Security teams to validate questionnaire responses and address requests related to controls in standards and governing policies and procedures.
Read, interpret, and analyze vendor financial statements; calculate financial ratios including return on assets, return on investment, current ratio, and long-term debt as a percentage of capital; document findings and explain the significance of ratios to management.
Effectuate renewals of existing ATM leases.
Professionally interact and negotiate with credit union partners, vendors, and other third parties.
Assist in preparing an annual summary report of high-risk vendors for the Supervisory Committee.
Support Internal Audit and examiners during internal, external, and regulatory examinations.
Work with business unit owners and vendors to identify and mitigate risk through contractual insurance requirements.
Perform other duties as assigned.
Comply with regulatory compliance and assigned training requirements, including applicable Bank Secrecy Act regulations.

Desired Qualifications

Certified Regulatory Vendor Program Manager (CRVPM) Level 1 is preferred.

We’re always looking for diverse, talented, service-oriented people to join our exceptional team.

Vendor Management Specialist - Temporary

The pay range for this position is listed below. Our pay ranges are built to allow for candidates with various levels of skill and experience to be considered, as well as for room for growth and tenure achieved in a role over time. Typical new hire salary offers fall within the minimum to midpoint of a pay range for many candidates. Any offer extended to a candidate will be based upon their unique set of knowledge, skills, education, and experience as well as internal equity.

Pay Range:

$29.79 - $44.68

Scheduled Weekly Hours:

What You’ll Be Doing

Assists in maintaining a Vendor Management Program that ensures full compliance with the requirements of the Gramm Leach Bliley Act (GLBA), Title V, NCUA Part 748, Section III, and FFIEC guidelines. Interacts with senior management throughout the organization, credit union partners, vendors, and other third parties.

Supports the review and analysis of new and renewing contracts and non-disclosure agreements to conduct third party risk assessment to anticipate, identify, and mitigate risk of the the vendor relationship.
Assists in rating potential and existing vendors according to the degree of risk and level of business with SchoolsFirst FCU, and identifies appropriate due diligence activities, based on risk rating.
Participates in key phases of vendor lifecycles from pre-onboarding to offboarding of vendors
Tracks findings that arise during vendor onboarding, assess resulting risk to Management and collaborates with stakeholders to drive mitigation to acceptable levels
Assists with maintaining a Vendor Management Program that ensures full compliance with applicable laws, rules, regulations, and guidelines.
Maintains a centralized electronic file and tracking system of all existing and future vendor contracts and documentation relating to the vendors. Updates and makes relevant entries into the tracking system.
Works with credit union management to obtain and maintain a list of all vendors used in all departments.
Assists in maintaining vendor selection procedures in regards to hiring and contracting with vendors.
Responsible for evaluating and performing due diligence and ongoing monitoring reviews of potential and existing vendors.
Reviews vendor security reports such as SSAE16/SOC reports, writing up findings, reporting to Management and escalating problems and recommending meetings with vendors to address serious security concerns which may impact Member NPPI, as needed.
Communicates between the Business, Information Technology and Information Security areas to validate questionnaire responses and for general requests associated with controls defined in standards and governing policies and procedures
Ability to read, interpret and analyze vendor financial statements, calculating financial ratios such as Return on Assets (ROA), Return on Investment (ROI), Current Ratio and Percentage of long term debt to capital. Writes up findings, explaining importance of ratios and reports to Management.
Responsible for effectuating renewals of existing ATM leases.
Professionally interacts and negotiates with credit union partners, vendors, and other third parties.
Assists in preparing annual summary report of high risk vendors to Supervisory Committee.
Provides support to Internal Audit and Examiners for internal, external and regulatory examinations.
Works with business unit owner and vendor to identify and mitigate risk through contractual insurance requirements.

Additional Job Functions

Performs other duties as assigned

Complies with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties. Failure to do so may result in disciplinary and other employment related actions.

Qualifications

High School Diploma or GED required

Bachelor's Degree in a related field or equivalent years of experience required

1-3 years of prior relevant experience required

Certified Regulatory Vendor Program Manager (CRVPM®) Level 1 preferred

Knowledge, Skills, and Abilities

Knowledge of credit union laws, rules, and regulations.

Proficient in written and oral communication skills with strong negotiation skills.

Able to effectively communicate with others in a positive and professional manner.

Personal computer skills and proficient with Microsoft programs.

Ability to multi-task and prioritize projects and duties effectively.

Excellent follow-through skills and sound business judgment.

Additional Knowledge, Skills, and Abilities

SchoolsFirst FCU is committed to Diverse, Equitable, and Inclusive Hiring

At SchoolsFirst FCU we are dedicated to building and growing a diverse, inclusive, and authentic Dream Team, so if you’re excited about a position or wanting to make a career change but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Many skills are transferrable and you may be just the right candidate for the position, or for other roles we are working on.

SchoolsFirst Federal Credit Union is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. SchoolsFirst FCU is an equal opportunity employer and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, political affiliation, or genetic information.

This organization participates in E-Verify.

About the Company

SchoolsFirst Federal Credit Union

Credit union offering savings, loans, accounts

SchoolsFirst Federal Credit Union provides financial services to members, especially school employees and their families, including savings and checking, auto loans, mortgages, credit cards, investments, and insurance through branches and online tools. Members join and use member-owned accounts with online/mobile banking, deposits, payments, and planning help. It differs from many competitors by being member-owned, federally insured, and focusing on the education community, offering educator-focused loan programs and lower fees. Its goal is to help teachers and school staff manage money effectively with affordable products and education resources while building a loyal member base.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Santa Ana, CA
Founded: 1934

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