Office Manager

Job Description

Job Ref ID: JR0089052

The Scope

Overseeing 1 Offices (Bishkek) | ~28 Employees Team: Reporting to the People Team (People Partner KZ & KG)

The Opportunity

Are you a problem-solver with a passion for creating an amazing workplace experience? We are looking for a hands-on Office Manager to lead operations for our Kazakhstan market. Based in our Almaty HQ, you will be the heart of our office culture, ensuring our spaces in Almaty and Astana are running smoothly.

You will join a dynamic People Team, acting as the go-to person for everything from facility management to planning the legendary Summer and Winter parties. If you are a super-fast learner who loves autonomy and wants to bring "The Ride" to life for our employees, this is the role for you.

You will wear many hats, balancing operational excellence with cultural engagement.

Local Office Operations & Administration

• Central Administration: Serve as the main point of contact for administrative matters, including managing PEC, processing payments, handling merchandising, and supporting the onboarding of new joiners.
• Budget Management and Procurement: Manage office budgets and supply inventory, ensuring timely orders and cost-efficiency.
• Facilities Management: Coordinate with external vendors for cleaning, catering, Maintenance, IT, Health & Safety and security across all 2 locations, quickly addressing and resolving any facility-related issues.
• Stakeholder Management: Act as the bridge between various stakeholders, from Senior Managers to external providers.

Culture, Events & Engagement

• Event Planning: Lead the planning and execution of major office events, including our massive Summer and Winter parties, as well as leadership summits and conferences.
• Office Vibes: Plan and organize onboarding/welcome packs, regular in-office activities to engage employees, boost office attendance, and cultivate a positive work environment that reflects Glovo’s culture.
• Social Impact: Act as the local point of contact for volunteering programs, helping our team give back to the community.

Qualifications

• Experience. Proven experience in a similar Office Management, Workplace, or Administrative / Procurement role.
• Mindset. You are a super fast learner with a proactive, "can-do" work attitude. You are autonomous and comfortable working in a fast-paced environment.
• Strong organizational and planning skills with the ability to project manage events.
• Ability to multitask and prioritize effectively under pressure.
• Hands-on attitude toward office equipment and maintenance.
• A creative mind with the ability to suggest and implement improvements to the office experience.
• Languages: English and Russian are mandatory. Kyrgyz would be a strong advantage.

We believe driven talent deserves

• 💪 Top-notch private health insurance to keep you at your peak.
• 🍔 Monthly Glovo credit to satisfy your cravings.
• 🏊 Discounted gym memberships to keep you energized.
• 🏖️Extra time off, the freedom to work from home two days a week, and the opportunity to work from anywhere for up to three weeks a year!
• 🧠 Online therapy and wellbeing benefits to ensure your mental well-being.

Additional Information

At Glovo, your success is defined by both results and behaviors. We hire for excellence in craft and for the Leadership Principles that shape how we think, decide, and collaborate. What you achieve matters and how you achieve it defines us. Together, they move the business forward and deliver great experiences. Learn more about our Leadership Principles here.

Here at Glovo, we thrive on diversity, we believe it enhances our teams, products, and culture. We know that the best ideas come from a mashup of brilliant diverse minds. This is why we are committed to providing equal opportunities to talent from all backgrounds – all genders, racial/diverse backgrounds, abilities, ages, sexual orientations and all other unique characteristics that make you YOU. We will encourage you to bring your authentic self to work, fostering an inclusive environment where everyone feels heard.

Feel free to note your pronouns in your application (e.g., she/her/hers, he/him/his, they/them/theirs, etc).

So, ready to take the wheel and make this the ride of your life?

Delve into our culture by taking a peek at our Instagram and check out our LinkedIn and website!