Fresenius Medical Care

Operates dialysis facilities and renal care

Administrative Assistant

Administrative SupportPosted on Nov 10

Part-timeState College, PA, USANo salary listedIn-person

About the Job

Requirements

A high school diploma is required.
A minimum of 1–2 years of related experience is required.
Knowledge of business and technical vocabulary is required.
Familiarity with standard business concepts, practices, and procedures within administrative support is required.
The ability to employ basic reasoning and analytical skills is required.
Proficiency in computer software such as Microsoft Office products, spreadsheets, presentations, and database programs is required.
Proficiency in organizational operations and procedures is required.
Experience handling incoming phone calls and maintaining professional front-office etiquette is required.

Responsibilities

Provide secretarial and administrative support, including work of a confidential nature, and relieve management of clerical, administrative, and business details as necessary.
Set up and maintain the official department filing system, records management, and databases.
Prepare memos, correspondence, agendas, minutes, and policy explanations.
Collect, compile, and analyze information as required by managers; assist with department reporting requirements and form completion.
Assemble budgets, track budget expenses and variances, and pay and track invoicing.
Screen telephone calls, open mail, schedule appointments, maintain calendars, and coordinate internal or external meetings.
Organize travel arrangements and complete expense reports.
Interface with management at various organizational levels and with external customers.
Serve as a point of contact for other departments such as IT, HR, building, and facilities, as needed.
Assist with projects assigned by the direct supervisor.
Perform other duties as assigned.

Desired Qualifications

Some specialized secretarial training is preferred.

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.

Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
Sets up and maintains official department filing system, records management, databases.
Prepares memos, correspondence, agendas, minutes, and policy explanations.
Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
Organizes travel arrangements and completes expense reports.
Interfaces with a various levels of management across organizations and with external customers.
May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
Assist with various projects as assigned by direct supervisor.
Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION:

None

EDUCATION:

High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS:

Minimum 1 – 2 years of related experience.
Knowledge of business & technical vocabulary.
Familiar with standard business concepts, practices & procedures within administrative support.
Able to employ basic reasoning and analytical skills.
Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
Proficient in organizational operations & procedures.
Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors

About the Company

Fresenius Medical Care

Operates dialysis facilities and renal care

Fresenius Medical Care North America provides renal care through a network of dialysis facilities and outpatient cardiac and vascular labs that deliver coordinated treatment for chronically ill patients. It also offers specialty pharmacy and laboratory services and manufactures and distributes dialysis equipment, disposables, and renal medicines. The company stands out by being the world’s largest fully integrated renal care provider with an extensive network that covers care delivery, drug and lab services, and product supply. Its goal is to ensure access to comprehensive, high-quality care for people with kidney and other chronic conditions across North America.

Company size: 11-50
Company stage: Late Stage VC
Total funding: $40.2M
Headquarters: Waltham, MA
Founded: 1996

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