Document Control Specialist

Hill International is seeking a Document Control Specialist in Houston, Texas

• Associates or Bachelor's Degree in relevant field preferred.
• 5 + years of construction project management experience preferred.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office (Excel, Word, Outlook, PPTX).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Follow Standard Operating Procedures (SOPs)
• Effectively communications verbally and in writing.
• Must be able to work on-site in Houston, TX.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.
 

• Responsible for maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Performs quality control (QC) reviews of project documents to ensure accuracy, completeness, and compliance with established document control procedures.
• Maintain accurate and up-to-date document logs, registers, and tracking records.
• Apply appropriate metadata to project documents to support proper classification, organization, tracking, and retrieval.
• Supports document management and administrative activities as needed to meet project and team requirements.
• Performs additional duties as assigned to support team objectives while expanding professional knowledge, skills, and capabilities.