Facilities Coordinator 1

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Overview

Entity: Kentucky Farm Bureau Mutual Insurance Company

Reports to: Facilities Manager

Department: Human Resources & Support Services

Job Status: Exempt

Location: On-site at 9201 Bunsen Parkway, Louisville, KY 40220

The Facilities Coordinator is responsible for the coordination of general and preventive maintenance services and support for all KFB facilities. Responsibilities include but are not limited to the coordination and management of services such as cleaning, security and fire systems maintenance, recycling, lawn and landscaping, HVAC, electrical, and plumbing. The Facilities Coordinator will collaborate with people at all levels within the organization to help provide functional, safe, clean, and well-maintained office environment facilities experience for all KFB associates and guests.

Responsibilities

• Coordinates preventive maintenance programs within the confines of an annual budget. This includes all equipment such as HVAC systems, fire systems, security systems, generators as well as coordinating other general repairs and maintenance needed.
• Develops and maintains positive relationships with District Claim Managers and staff, providing collaborative solutions to resolve regional office facility needs and improvements.
• Develops, manages, and maintains vendor relationships and contracts to support the needs of KFB facilities.
• Build relationships with individuals at all levels of the organization to maintain connectivity to the business and the responsibilities and functions of each department.
• Offers exceptional customer service to internal and external customers.
• Makes informed, independent decisions to keep facilities safe and running efficiently.
• Contributes to the annual budget process and operates within that budget regarding expenses for production supplies, operating supplies, maintenance, and utility costs.
• Supports the fire evacuation and disaster response plans.
• Perform site visits to regional locations frequently to inspect facilities and maintain positive relationships with office staff and service providers.
• Maintains periodic appraisals of all facilities as needed.
• Coordinates needed inspection to satisfy safety and insurance requirements.
• Serves as the primary facilities contact during and after business hours, coordinating requests and ensuring issues are addressed promptly.
• Prepare reports as needed to keep leadership aware of activities and needs for improvement in facilities management.
• Helps plan, purchase, schedule, direct, and oversee the installation of new modular furniture along with relocation of current modular furniture.
• Identifies and communicates cleaning issues to cleaning site-supervisor and Manager.
• Sources and coordinates all needed maintenance repairs, lawn/landscape services, security services, and housekeeping services.
• Makes recommendations for new and additional equipment needs.
• Provides support and transportation of various goods for company meetings and events as needed utilizing KFB’s fleet.
• Maintains operation skills for material handling equipment including performing routine maintenance.
• Regular, predictable attendance as employee must physically be in the office.
• This list of essential functions is non-exhaustive and may be supplemented, as necessary.

Other Responsibilities

• Corresponds with Support Services to maintain stock of facilities related products.
• Some of the duties described above are general in nature and may not completely cover all aspects of this position. The supervisor may ask the employee to perform other work-related duties including but not limited to cross-training in other positions.

Job Specifications

• Environmental factors: Standard office lighting and temperature; Exposure to high temperatures, on occasion, when working at off-site warehouse.
• Physical demands: Normal vision/hearing (with or without correction); Standing (frequently); Lifting – not exceeding seventy-five (75) pounds (Frequently).
• Mental demands: Ability to work under time pressure and high-volume production; Analytic reasoning.
• Equipment: Pallet stacker, reach truck; Manual and electric pallet jack; Van; Large trucks, Trailers, and personal computer.
• Occasional on-call responsibilities as well as occasional night and weekend work will be required.
• Up to 20% of time spent traveling within the state.

Qualifications

• High school diploma or GED.
• 1-3 years’ experience working in a business environment.
• Excellent Interpersonal / relationship building skills.
• Experience with, and ability to perform various general maintenance related tasks.
• Ability and initiative to analyze and solve problems.
• Good decision-making and organizational skills.
• Professional verbal and written communication skills.
• Experience driving large vehicles and proficiency in operating a truck and trailer preferred, or the desire and aptitude to learn.
• Valid driver’s license and good driving record.
• Basic PC knowledge.