Document Controller - Multiple Teams

Job Description

Job Purpose

Administer the project document-control system and ensure accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records.

Key Responsibilities

• Establish and maintain the Master Document Register and correspondence register.
• Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
• Verify document numbering, titles, revision status, metadata and distribution requirements.
• Issue and track document transmittals through the approved DMS/EDMS.
• Ensure superseded documents are withdrawn and only current approved revisions remain available.
• Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
• Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
• Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
• Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
• Compile quality dossiers, commissioning records, as-built drawings and operation and maintenance manuals.
• Support periodic document audits and close-out of missing or overdue records.
• Prepare final indexed electronic and hard-copy handover dossiers.

Key Deliverables

• Master Document Register.
• Correspondence and transmittal registers.
• Weekly document-status report.
• Overdue-document tracker.
• Revision-control register.
• Final document handover index and dossier.

Qualifications

Minimum Qualification and Experience

• Graduate or diploma qualification in a relevant discipline.
• Minimum 5 years of document-control experience.
• Experience with MDR, DMS, EDMS and document transmittal systems.
• Familiarity with engineering, procurement, construction, quality and handover documentation.
• Good knowledge of Microsoft Office and approved document-management platforms

Additional Information

The position will be site-based at Khavda or Surat and may require travel between project locations, contractor offices, manufacturing facilities and client offices.

The successful candidate will work within a multidisciplinary AECOM Energy team supporting the safe and successful delivery of major HVDC and transmission infrastructure projects.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.