E-Commerce Revenue Recognition & Accounts Receivable Specialist

About RugsUSA

Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on-trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life - at any budget. 

Position Overview

The E-Commerce Revenue Recognition & Accounts Receivable Specialist is responsible for the accurate recording, reconciliation, and reporting of revenue generated through e-commerce channels, with a primary focus on Amazon accounts. This role manages Amazon settlements, accounts receivable, cash application, deductions, chargebacks, customer disputes, and related general ledger activity.

The ideal candidate has hands-on experience with Amazon Seller Central and/or Vendor Central, high-volume transaction reconciliation, revenue recognition under U.S. GAAP and ASC 606, and month-end close.

This is a hybrid role requiring on-site presence in our Manhattan office 3 to 4 days per week.

Essential Job Functions

Revenue Recognition and Accounting

• • Review and record e-commerce revenue in accordance with U.S. GAAP, ASC 606, company accounting policies, and contractual terms.
  • Analyze sales transactions to determine the appropriate timing, amount, and classification of revenue.
  • Prepare and post journal entries for revenue, returns, discounts, allowances, deferred revenue, marketplace fees, and receivable activity.
  • Reconcile e-commerce sales reports to the ERP system, general ledger, payment processor activity, and bank deposits.
  • Monitor product returns, cancellations, refunds, promotions, rebates, and other variable consideration affecting recognized revenue.
  • Assist with the preparation of monthly revenue reports, account analyses, and management reporting.
  • Support month-end, quarter-end, and year-end close processes.
  • Prepare audit schedules and respond to internal and external audit requests.
  • Ensure revenue-related transactions comply with established internal controls.

Amazon Account Reconciliation

• • Reconcile Amazon Seller Central and/or Vendor Central activity, including:
  • • Settlement payments
    • Product sales
    • Returns and refunds
    • Fulfillment and storage fees
    • Advertising charges
    • Marketplace commissions
    • Shipping and handling fees
    • Chargebacks
    • Shortages
    • Co-op deductions
    • Promotional allowances
    • Customer concessions
    • Other Amazon adjustments
  • Match Amazon settlement reports to bank deposits, invoices, credit memos, and general ledger activity.
  • Research and resolve discrepancies between Amazon reports, ERP records, order-management systems, and cash receipts.
  • Review Amazon invoices and deductions for validity and proper accounting treatment.
  • File and monitor disputes through Seller Central, Vendor Central, or other Amazon portals.
  • Track unresolved chargebacks, shortages, pricing claims, returns, and compliance deductions.
  • Monitor Amazon account activity and escalate recurring deductions or reconciliation issues.
  • Identify opportunities to automate Amazon settlement uploads and reconciliation processes.

Accounts Receivable and Cash Application

• • Manage assigned customer accounts and maintain accurate accounts receivable records.
  • Apply cash receipts, marketplace settlements, ACH payments, wire transfers, credit card payments, and other remittances.
  • Research and reconcile unapplied cash, short payments, overpayments, duplicate payments, and payment variances.
  • Review accounts receivable aging reports and follow up on past-due balances.
  • Contact customers regarding outstanding invoices, payment status, missing remittance information, and disputed balances.
  • Process credit memos, debit memos, refunds, write-offs, and account adjustments in accordance with company policies.
  • Prepare weekly and monthly reports on collections, aging, deductions, unapplied cash, and account status.

Process Improvement and Internal Controls

• • Develop and maintain standard operating procedures for revenue recognition, Amazon settlements, cash application, and account reconciliation.
  • Identify root causes of recurring reconciliation differences, deductions, and payment delays.
  • Recommend improvements to accounting processes, system integrations, reporting, and internal controls.
  • Assist with ERP implementations, e-commerce integrations, automation projects, and reporting enhancements.
  • Cross-train accounting team members and provide backup support for related revenue and AR functions.

You Have

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Three or more years of experience in revenue accounting, accounts receivable, e-commerce accounting, or a related role.
• Direct experience reconciling Amazon Seller Central, Amazon Vendor Central, or Amazon marketplace transactions.
• Working knowledge of U.S. GAAP and ASC 606 revenue recognition principles.
• Experience with high-volume cash application, account reconciliation, deductions, collections, and month-end close.
• Strong understanding of journal entries, general ledger accounts, balance-sheet reconciliations, and financial reporting.
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, conditional formulas, and large-data analysis.Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple deadlines and investigate complex transaction discrepancies.
• Strong written and verbal communication skills.
• High level of accuracy, attention to detail, and professional judgment.

Preferred Skills

• Experience supporting Amazon 1P, 3P, Fulfillment by Amazon, and direct-to-consumer sales models.
• Experience with NetSuite, SAP, Oracle, Microsoft Dynamics, Sage, QuickBooks Enterprise, or a comparable ERP platform.
• Familiarity with Shopify, Walmart Marketplace, eBay, Wayfair, or other e-commerce platforms.
• Knowledge of electronic data interchange, order-management systems, and marketplace integration tools.
• Experience with Amazon advertising, fulfillment, storage, compliance, and co-op fee reporting.
• Experience using reconciliation or automation tools such as BlackLine, FloQast, Power Query, Power BI, or similar applications.
• Experience in consumer products, retail, wholesale, manufacturing, or distribution.
• Process improvement
• High-volume transaction management

Your Life and Career at RugsUSA

• A culture that promotes a healthy work/life balance 
• Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k) 
• Exposure to career advancement opportunities across all departments 
• Generous employee discount that can be used across our house of brands!