Operations Coordinator

We are looking for a proactive, organized and detail-oriented Operations Coordinator to support the delivery of our international student group programmes in Singapore.

Working closely with the Ops team, the successful candidate will assist with the day-to-day coordination and execution of group operations, ensuring that students have a smooth, safe and enjoyable experience throughout their stay.

This is an excellent opportunity for someone at the beginning of their career who enjoys working in a dynamic, international environment, is passionate about education and travel, and is eager to develop their skills in operations and programme management.

Responsibilities

1. Group Operations Coordination

- Support the planning and execution of international student group programmes in Singapore, including accommodation, transportation, meals, activities and excursions.

- Review and confirm group bookings, checking student numbers, age requirements, programme eligibility and relevant booking articles to ensure all requirements are met.

- Liaise with international Sales Offices regarding booking amendments, student information updates and operational arrangements.

2. Supplier & Vendor Management

- Liaise with local suppliers and service providers, including restaurants, transport companies, attractions and activity venues.

- Assist with booking confirmations, quotation requests, purchase orders and invoice processing.

- Maintain accurate supplier records and booking trackers.

3. On-site Programme Support

- Provide operational support during student group arrivals, departures and programme activities.

- Assist with resolving day-to-day operational issues and cases.

- Support the team in maintaining student safety, welfare and overall programme quality.

4. Administrative Support

- Maintain accurate operational records, databases, checklists and shared documents.

- Assist with preparing operational reports, schedules and presentations.

- Support inventory management and the preparation of programme materials and resources.

- Provide general administrative support to the Operations team as required.

*** Due to the nature of international student programmes, this role requires flexibility to work evenings, weekends and public holidays during peak programme periods (December to February, June to August). ***

Qualifications

- Diploma or Bachelor's degree in Business Administration, Hospitality, Tourism, Events Management, Education or a related discipline.

- Fresh graduates are welcome to apply. Previous experience in operations, hospitality, events or customer service is an advantage.

- Strong organizational skills and attention to detail.

- Good communication and interpersonal skills, with the ability to coordinate effectively with different stakeholders.

- Proactive, adaptable and able to work independently as well as part of a team.

- Comfortable working in a fast-paced, multicultural environment.

- Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

- Good command of English; additional languages (Chinese, Japanese) are an advantage.

- Right to work in Singapore on commencement of employment