Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
At least 5 years of experience in an Administrative Assistant, Executive Assistant, or similar administrative support role.
A Bachelor's degree in Business Administration, Communications, English, Journalism, Marketing, or a related field is preferred.
Experience preparing professional proposals, reports, presentations, and business correspondence.
Experience delivering customer service and building positive client relationships.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong written and verbal communication skills, including attention to grammar, accuracy, and professionalism.
Strong organizational, multitasking, and time-management skills, with the ability to prioritize competing deadlines.
Attention to detail and commitment to producing high-quality work.
Professional demeanor, sound judgment, and interpersonal skills.
Telephone etiquette and the ability to communicate confidently with clients, executives, and team members.
Ability to work effectively in a fast-paced environment with minimal supervision.
Responsibilities
Prepare detailed, client-specific proposals in collaboration with Sales Arborists.
Manage incoming information requests, email correspondence, and client communications.
Coordinate meetings, conference calls, and appointments for the CEO and Sales Arborists.
Provide customer service and support throughout the client journey.
Maintain sales calendars and create accurate work orders.
Manage and update customer records, databases, and filing systems.
Process customer payments and related documentation.
Coordinate schedules, appointments, and project-related activities.
Follow up in a timely manner to support a consistent client experience.
Support daily office operations and administrative processes.
Communicate office updates and customer concerns during regular meetings with the CEO.
Uphold company policies, procedures, and customer-service standards.
Desired Qualifications
Experience in a service-based industry.
Administrative Assistant
Almstead Tree and Shrub Care · New Rochelle, United States · Full-time · Posted 2026-10-27
Salary: USD 60,000–75,000
Workplace: on_site
Department: Office
Description
Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life.
We are seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support our top-performing Sales Arborist. In this key role, you will help drive operational efficiency, ensure exceptional client service, and contribute to the seamless coordination of sales and administrative activities. As an Administrative Assistant, you will serve as a central point of coordination between clients, sales arborists, and internal teams. You will be responsible for preparing professional client proposals, managing communications, coordinating schedules, maintaining accurate customer records, and supporting daily business operations. Success in this role requires strong written and verbal communication skills, exceptional organizational abilities, attention to detail, and the ability to prioritize effectively in a fast-paced environment.
Your responsibilities will include:
Prepare detailed, client-specific proposals in collaboration with Sales Arborists
Manage incoming information requests, email correspondence, and client communications
Coordinate meetings, conference calls, and appointments for the CEO and Sales Arborists
Provide outstanding customer service and support throughout the client journey
Maintain sales calendars and create accurate work orders
Manage and update customer records, databases, and filing systems
Process customer payments and related documentation
Coordinate schedules, appointments, and project-related activities
Ensure timely follow-up and a consistently exceptional client experience
Support daily office operations and administrative processes
Communicate office updates and customer concerns during regular meetings with the CEO
Uphold company policies, procedures, and customer-service standards
Requirements
Minimum of 5 years of experience in an Administrative Assistant, Executive Assistant, or similar administrative support role
Bachelor's degree in Business Administration, Communications, English, Journalism, Marketing, or a related field preferred
Proven experience preparing professional proposals, reports, presentations, and business correspondence
Demonstrated commitment to delivering exceptional customer service and building positive client relationships
Experience in a service-based industry is a plus
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills, with strong attention to grammar, accuracy, and professionalism
Strong organizational, multitasking, and time-management skills with the ability to prioritize competing deadlines
Exceptional attention to detail and commitment to producing high-quality work
Professional demeanor, sound judgment, and outstanding interpersonal skills
Excellent telephone etiquette and the ability to communicate confidently with clients, executives, and team members
Self-motivated, resourceful, and able to work effectively in a fast-paced environment with minimal supervision
Benefits
We offer a competitive compensation package, $60,000 - $75,000 based upon experience. Medical, Dental and Vision plans with employer contribution, 401K retirement savings plan, paid time off, and more!
Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.