Assistant Project Manager

38923 Wake Forest University Health Sciences - GerontologyFull timeYes40

Monday-Friday

Pay Range:

$25.30 - $37.95

The Wake Forest University Alzheimer’s Disease Research Center (WF ADRC) is seeking a self-starting, detailed-oriented individual with strong communication skills to join our team as an Assistant Project Manager. The ideal candidate has previous project management, event planning, and/or research administration experience. This position will conduct a variety of research and administrative activities to support the ADRC Administrative Core and ADRC-associated clinical studies and will work under the direction of the Program Manager of the WF ADRC. 

The WF ADRC is an established, dynamic Center funded by the National Institute on Aging (NIA) that supports interdisciplinary research in healthy brain aging and Alzheimer’s disease. Our research is focused on early intervention and understanding the role of disorders such as hypertension and diabetes in Alzheimer’s disease and related disorders. The WF ADRC provides resources to scientists and fosters collaborations at Wake Forest University School of Medicine and with other institutions nationwide to facilitate Alzheimer’s disease research. The WF ADRC is part of a network of over 35 highly collaborative Alzheimer’s Disease Research Centers across the U.S. 

A cover letter is strongly encouraged for this application.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in neuroscience, biology, psychology, public health sciences, education, or related discipline
• Two or more years of experience in project management, event planning, and/or research administration in a health science field
• Efficient planning, organizing, and prioritizing of work with strong time management skills and attention to detail; ability to manage multiple tasks simultaneously
• Demonstrated initiative and ability to work independently; assumes responsibility for timely and accurate completion of tasks and projects
• Ability to work well in a team environment with people at multiple institutional levels, such as study participants, vendors, students, staff, faculty, and ADRC leadership
• Excellent oral, written, and interpersonal communication skills
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)

RESPONSIBILITIES

• Assist in the administration and coordination of assigned projects as directed, in accordance with best practices or study protocols as applicable
• Track project progress, action items, deadlines, and deliverables; follow up with stakeholders to support timely completion
• Assist with collection and coordination of information and materials needed for grant submissions, progress reports, site visits, and other Center-wide initiatives; create accurate, well-formatted, and customized reports, tables, and spreadsheets to support these initiatives
• Maintain and organize records, archives, shared resources, and documentation to support operational efficiency and continuity
• Assist with development, organization, and maintenance of ADRC operational processes, workflows, and standard operating procedures (SOPs)
• Support process improvement efforts designed to enhance communication, organization, and overall Admin Core or Clinical Core operations
• Support ADRC communications by maintaining directories, distributing announcements, facilitating posting information to the ADRC website, newsletters, and social media, and track communication responses as needed
• Support ADRC meetings and events by assisting with scheduling, event planning and logistics, coordination with vendors, audiovisual support, event set-up and break-down, and transcription and distribution of minutes for select meetings
• Provide general project coordination and administrative support to ADRC Administrative Core and clinical study management
• Interface with internal and external parties with positive rapport to provide excellent service and promote positive outcomes in Alzheimer’s disease research

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Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.