Accounts Payable Manager

We are seeking an experienced, highly organized Accounts Payable Manager to join our growing Finance team. This role is ideal for a proactive, resourceful professional who takes ownership of their work, and is comfortable taking on a broad range of responsibilities in a fast-paced environment. This position involves significant administrative support, vendor relationship management, and cross-functional communication. The ideal candidate is a self-starter who can work independently, anticipate needs, solve problems, and adapt quickly as the organization continues to grow through acquisitions.

Please Note: This position is full-time (Monday - Friday, 9:00am-5:00pm) on-site at our New Hyde Park headquarters location - 3333 New Hyde Park Rd., Suite 304, New Hyde Park NY, 11042. This is not a remote position 

• Pay Range:$90,000 - $130,000 annual salary depending on experience and qualifications.
• Flexible Health and Vision Insurance Plans: Tailored options for you and your family's well-being. 
• 401(K) Retirement Plan with Matching: Secure your financial future with our employer-matched plan. 
• Generous Paid-Time Off: Accrue up to 3 weeks, plus an annual "you" day for self-care. 
• Exclusive In-house Dental Program: Heavily discounted services for you and your immediate family. 
• Extra Perks and Fringe Benefits: Enjoy additional benefits and ongoing perks for our dedicated teams.

Key Responsibilities:

• Manage day-to-day accounts payable (AP) activities, including invoice processing, payment coordination, vendor reconciliations, and discrepancy resolution.
• Handle key responsibilities during the month-end close, including AP cutoff, accrual support, and subledger-to-GL reconciliation, working with the team to achieve high-quality results within required timelines.
• Report to Accounts Payable Director and assist in supervision and review of AP analysts
• Use accounting software (Sage Intacct) to process transactions, maintain accurate financial records, and support accounting operations.
• Serve as a key point of contact for vendors, handling frequent phone calls and emails regarding billing inquiries, payment status, account maintenance, and issue resolution.
• Support new acquisitions by proactively contacting vendors, coordinating account transitions and terminations as needed, updating billing information, tracking vendor contracts, and ensuring continuity of services without unnecessary expenses.
• Answer phone calls, respond to general inquiries, and direct requests to the appropriate departments.
• Provide administrative and operational support, including maintaining documentation, organizing records, tracking outstanding items, and coordinating follow-ups.
• Coordinate vendor onboarding, including W-9 collection, verification of required documentation, and maintenance of accurate vendor records in compliance with internal policies.
• Manage and monitor the Accounts Payable inbox, ensuring timely responses, proper prioritization, and resolution of incoming inquiries.
• Collaborate with Finance, Operations, Procurement, and other departments to resolve issues and streamline processes.
• Identify opportunities to improve workflows, increase efficiency, and strengthen internal processes.
• Take ownership of special projects and assist with evolving departmental needs.

Qualifications: 

• 3–5+ years of accounts payable or related accounting experience required.
• Bachelor’s degree in accounting, finance, or a related field preferred.
• Experience with Sage Intacct strongly preferred.
• Proficiency in Microsoft Excel, including pivot tables and lookup functions, for reconciliations and analysis.
• Experience with multi-entity accounting, including onboarding acquired entities.
• Strong understanding of accounts payable processes, vendor management, and financial controls.
• Excellent verbal and written communication skills, with the confidence to handle a high volume of phone calls and vendor interactions.