Senior Payroll Specialist

In this role, you will ensure accurate, compliant, and timely payroll processing across a high‑volume, multi‑state employee population. You will manage complex payroll transactions, support reporting and reconciliation activities, and serve as a key resource for employees and internal stakeholders. Your work will help maintain data integrity, strengthen payroll operations, and support organizational changes and process improvements.

Responsibilities

• Processes weekly or bi‑weekly multi‑state payrolls accurately and on time using ADP Workforce Now (WFN).
• Manages complex payroll transactions including bonuses, retroactive adjustments, off‑cycle checks, garnishments, and tax levies.
• Partners with Human Resources to validate employee data affecting payroll.
• Reconciles payroll prior to transmission to ensure accuracy and completeness.
• Prepares and distributes payroll reports for Finance, audits, and internal stakeholders.
• Maintains compliance with federal, state, and local wage and hour regulations, including Fair Labor Standards Act (FLSA) requirements.
• Supports year‑end payroll activities, including Forms W‑2 and W‑2c.
• Investigates and resolves payroll discrepancies and implements corrective actions.
• Maintains payroll system data integrity and supports process improvements, audits, acquisitions, and special projects.

Required Qualifications

• Minimum 5–7 years of progressive U.S. payroll experience in multi‑state, high‑volume environments.
• Experience with ADP Workforce Now (WFN).
• Familiarity with Sarbanes‑Oxley (SOX) compliance requirements.
• Advanced proficiency in Microsoft Excel, including VLOOKUP, PivotTables, and related data‑analysis functions.
• Strong knowledge of FLSA compliance and payroll tax regulations.
• Proven experience processing high‑volume payrolls accurately and on time.
• Strong analytical, problem‑solving, and reconciliation skills.
• Familiarity with garnishment processing and priority.
• Strong written and verbal communication skills.
• Ability to manage competing priorities in a changing environment.
• Customer‑service orientation with a collaborative approach.

Preferred Qualifications

• Exceptional attention to detail and commitment to confidentiality.
• Experience supporting benefits and retirement plan administration.
• High school diploma or equivalent.
• Minimum 5–7 years of payroll experience.

This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Health Savings Account (HSA) with company contribution
• Flexible Spending Accounts (FSA)
• Company‑paid life and AD\&D insurance
• Short‑ and long‑term disability coverage
• Tuition reimbursement

Salary Range 90000 - 100000 USD