Ajax Systems

European security systems maker, smart homes

Personal Assistant to Principal

Executive SupportPosted on Nov 7

Full-timeDubai - United Arab EmiratesNo salary listedIn-person

About the Job

Requirements

Experience working with UHNW individuals is advantageous but not required.
The role requires a highly organized, discreet, and proactive approach.
The candidate must be able to navigate non-standard challenges and think ahead.
The candidate must take ownership and drive initiatives forward.
The candidate must demonstrate accountability, empathy, and communication maturity.
The candidate must be able to build rapport, read context, and establish trust with the owner and family.

Responsibilities

Manage diaries and organize meetings and appointments, often controlling access to the manager or executive.
Book and arrange travel, transport, and accommodation, and provide visa support.
Type, compile, and prepare reports, presentations, and correspondence.
Handle housekeeping coordination, including delivery services, cleaners, and suppliers.
Coordinate with a team of drivers and bodyguards.
Manage accounts and budgets, including the manager’s personal accounting.
Manage properties, including rentals and maintenance coordination, and handle family-assistant duties such as school-related matters.

Desired Qualifications

Manage repair works, select suppliers and contractors, and compare offers and pricing.
Have experience working as a personal assistant to a senior manager in an organizational environment.
Communicate effectively and multitask while remaining calm and professional under pressure.
Remain calm and focused while juggling multiple requests and managing a busy calendar.
Interact effectively with the executive’s children and relatives.
Have experience with or familiarity with 1C and financial monitoring reporting.
Hold a Category B driving licence.

We are looking for a highly organized, discreet, and proactive Personal Assistant who is ready to contribute a lot to both business and personal needs of a well-known Business Owner. This role requires close involvement in various aspects of private life management, including overseeing property maintenance, coordinating household services, and supervising domestic staff such as drivers and housekeepers.

We are looking for an individual who can navigate non-standard challenges and think one step ahead — not a secretary, but a proactive partner who takes ownership and drives initiatives forward. Accountability, empathy, and a high level of communication maturity are core success factors for us.

This role involves close interaction with the owner and their family, so the ability to build rapport, read the context, and establish trust is essential.

Experience working with UHNW individuals would be an advantage, but it is not a prerequisite. What matters far more to us is motivation, drive, a willingness to take responsibility.

Main responsibilities:

Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
Booking and arranging travel, transport and accommodation, visa support;
Typing, compiling and preparing reports, presentations and correspondence;
Housekeeping: dealing with delivery services, cleaners, suppliers;
Dealing with a team of drivers and bodyguards;
Taking responsibility of accounts and budgets (manager’s personal accounting).
Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.

Nice to have:

Managing repair works, choosing suppliers/contractors, comparing offers/pricing;
Experience working as a PA to a senior manager in an organizational environment;
Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
Ability to interact effectively with kids and relatives of an executive officer;
Working (or being at least acquainted with) 1C, financial monitoring reporting;
Driving licence (B category).

We offer:

Competitive compensation package
High level of trust and autonomy – the role empowers the PA to operate as a true partner, with ownership over outcomes rather than task-based execution
Long-term collaboration potential – stability and continuity within a trusted, close-knit environment.
Skill development at UHNW standards – even without prior UHNW exposure, the role provides firsthand experience with top-tier service, confidentiality, and operational excellence.

About the Company

Ajax Systems

European security systems maker, smart homes

Ajax Systems designs and manufactures security systems for homes and businesses, focusing on products that integrate smart home capabilities. The company produces security hardware such as sensors and alarms that can work together as a system, usually managed through a centralized platform. Distinguishing factors include its European manufacturing base and specialization in security systems with smart home integration, catering to customers who want connected and remotely manageable protection. The goal is to provide reliable security solutions that combine traditional protection with smart, networked features for easier monitoring and control.

Company size: 1,001-5,000
Company stage: Late Stage VC
Total funding: $11M
Headquarters: Kyiv, Ukraine
Founded: 2011

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