Office Coordinator - Bilingual – Chinese & English

Job Description

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
• Ensure the smooth operation of the lunch program and snack stations, including, but are not limited to creating menus, quoting vendors, placing orders, and resolving employee complaints
• Maintain a professional work environment according to 5S standard
• Maintain office efficiency arranging necessary repairs, coordinate all office related projects to ensure office building security
• Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
• Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
• Assist EHS Coordinator in establishing compliance system to meet EHS / OSHA standards
• Office supplies management ( track & record inventory, and make ordering requests )
• Respond to emergency calls in a timely manner
• Assist colleagues whenever necessary

Qualifications

• Associate degree required (Bachelor’s degree preferred)
• Good communication skills in both English and Chinese
• 2+ years’ experience working in an office setting
• Proficient in MS office and MS Excel
• Working knowledge in project management
• Ability to multi-tasking and prioritizing
• Must be able to lift boxes weighing 20 lbs
• Abnormal work hours (night time, weekends) may be required as special business needs occur

Additional Information

All your information will be kept confidential according to EEO guidelines.