Dr. Richard Izquierdo Health & Science Charter School

Public charter school offering EMT/CFR training

Assistant Director of Operations

Business & StrategyConfirmed live in the last 24 hours

Full-timeBronx, NY, USA$85k - $95k /yr

About the Job

Requirements

A bachelor's degree is required.
Fluency in Spanish is required.
At least 5–7 years of professional operations experience in a New York City charter school setting is required.
Proficiency in Google Suite, ATS, and PowerSchool is required.

Responsibilities

Support the Director of Operations in overseeing the operations department and provide administrative and operational support to the operations team.
Oversee key state and federal reporting processes, including annual reporting to the authorizer, BOCES, Per Pupil, and FAMIS.
Manage and improve year-round student enrollment, ensuring proper onboarding, document collection, and compliance of student files with state requirements.
Manage the semi-monthly Per Pupil billing process and coordinate with the special education team to ensure accurate FTEs for general and special education populations.
Oversee facilities, maintenance, and liaison relationships with other schools sharing the building.
Collaborate with the Executive Director on the annual recruitment plan, execute it, and track progress toward recruitment goals.
Oversee logistics for school events, including holiday celebrations, schoolwide events, and parent-teacher conferences.
Coordinate orders for general supplies and furniture with relevant parties.
Supervise operations team members, including the Family Engagement Coordinator, and hold weekly one-on-one and team meetings to monitor and support professional and personal growth, build relationships, and cultivate team culture.
Oversee the operations ticket system through Monday.com, prioritize access, and assign tasks to the team.
Manage relationships with outside vendors.
Oversee relationships with families, staff, students, the Charter School Office, vendors, organizational partners, and the leadership team.
Develop internal processes and lead student recruitment efforts to support the school's fiscal solvency.
Direct student enrollment, including applications, lottery, waitlist, transfers, withdrawals, and accurate ATS and SIS records.
Direct and ensure implementation of the student attendance plan, working with school teams and families to improve attendance.
Supervise the PowerSchool enrollment process, lottery, student recruitment events, and activities, and serve as the main family and operations-team contact for student enrollment.
Design a student recruitment process that includes parent outreach and tours.
Maintain student enrollment at budgeted targets and initiate campaigns to recruit additional students as needed.
Maintain the student waiting list in accordance with state law and receive and organize applications.
Direct the transmission of student transfer and withdrawal paperwork to or from students' former or current schools.
Oversee the upkeep, accuracy, and maintenance of student records and create a digital library for current and future students.
Supervise updates to student academic, contact, health, emergency, and parental-permission information using required state and school databases.
Ensure student information is accurate and organized and filed as required by state law, and ensure the team collects and files student records.
Supervise tracking of student attendance and lateness.
Hold the team accountable for keeping the main office clean, well-decorated, welcoming to families, and organized for operational work.
Greet families and office guests and prioritize customer service.
Answer incoming calls, direct them to the appropriate person, take messages, and identify call trends requiring team action.
Oversee student transportation by bus and other modes for arrival, dismissal, and field trips, ensuring schedules align with the school calendar and managing daily changes to students' usual transportation modes.
Coordinate field-trip logistics with staff and make applicable meal arrangements, including cold Department of Education lunches.
Ensure uniforms and school T-shirts are stocked and maintain inventory and storage systems through team delegation.
Administer the annual parent survey, seek the highest possible completion rate, compile statistics, and file surveys with the Family Engagement Coordinator.
Continuously improve school operations systems and procedures and lead or support special projects.
Design a consistent system for teacher supply delivery and maintain an organized inventory of school supplies, promotional items, and equipment.
Design and facilitate a facilities maintenance system for timely upkeep and repairs across classrooms, hallways, and offices.
Communicate building needs to the Director of Operations and on-site custodian; set up employee mailboxes, room signs, hallway passes, and emergency exit procedures.
Maintain a system for addressing facility needs and manage staff requests through Monday.com for furniture, books, supplies, records, technology networks, computers, copy machines, other assets, and phones.

Classification

Exempt, 12-Month Employee

Reports to

Director of Operations and HS and MS Principals

Overview

The Assistant Director of Operations is responsible for supporting the Director of Operations in the oversight and high functioning of the operations department for the school. The Assistant Director of Operations is responsible for supporting overseeing enrollment, PowerSchool, and all registration/family orientation events. Additionally, the Assistant Director of Operations will provide administrative and operational support to the operations team as well as for the daily operations responsibilities listed below.

Responsibilities

Supporting Department Oversight with the Director of Operations

Oversees key processes related to state and federal reporting including annual reporting to the authorizer, BOCES, Per Pupil, FAMIS
Manages and improves the enrollment process throughout the school year, ensuring students are onboarded properly, all documents are collected and student files are in compliance with state requirements
Manages the semi-monthly Per Pupil billing process and coordinate with the SpEd team to ensure accurate FTEs for Gen and SpEd population
Oversees all matters related to facilities and maintenance and liaison relationships with the other schools sharing the building
Collaborates with the Executive Director on annual recruitment plan and executes plan and tracks progress for recruitment goals
Oversees logistics for key school events including holiday celebrations, schoolwide events, parent teacher conference, etc.
Coordinates orders with related parties for general supplies and furniture
Supervises all members of the operations team, including the Family Engagement Coordinator,
Engages in weekly one-on-one meetings with team members and weekly team meetings to monitor and address professional and personal growth, build relationships, and cultivate team culture
Oversees the Operations ticket system through Monday.com and access priority and assign tasks to the team
Manages relationships with outside vendors

Supporting Student and Family Engagement with the Director of Operations

Oversees relationships with key stakeholders (families, staff, students, Charter School Office, vendors, organizational partners, and leadership team)
Develops internal processes and leads student recruitment efforts to ensure fiscal solvency of the school
Serves as director overseeing the student enrollment process including application, lottery, waitlist, transfer, withdrawal process, and monitoring of accurate ATS and SIS records
Directs and ensures the student attendance plan, working with school teams and families to increase student attendance
Supervises the entire PowerSchool enrollment process for families, the lottery, all student recruitment events and activities and serves as the main touch point for families and the operations team on all things related to student enrollment
Designs a student recruiting process including outreach and tours for parents
Maintains student enrollment according to the budgeted target, and initiates campaigns to gain more students as needed
Maintains student waiting list according to State law; receives and organizes applications
Directs the transmission of student transfer/withdrawal paperwork to and/or from student’s former or current school

Student Records

Oversees the upkeep, accuracy and maintenance of all student records - creating a digital library of all current and future students
Supervises the process for updating student information in the areas of academics, personal contact info, health and emergency info, and parental permission, using state required database and school database
Ensures content of student information is accurate and is organized and filed as required by State law
Ensures the team collects and files student records
Supervises the management of tracking attendance and lateness of students

Main Office Management

Holds the team accountable for the office being decorated well, clean, appropriate for families to enter and organized for operational efforts
Greets all families and main office guests warmly and prioritize customer service when serving them
Answers calls as they come in, promptly directing calls to the appropriate person, taking a message and/or identifying trends on calls for action steps with the team

Transportation

Oversees student transportation via bus and other modes of transportation for arrival, dismissal and field trips
Ensures student transportation schedule is aligned with school calendar
Manages daily mode changes for students whose usual mode of transportation is different from usual

Administrative

Ensures the coordination of logistics for field trips with staff and makes applicable arrangements for meals (cold DOE lunches)
Ensures a full stock of uniforms and school t-shirts and maintains inventory and storage systems through team delegation
Administers annual Parent Survey and attempt highest completion rate as possible, compile statistics and file all surveys in collaboration with the Family Engagement Coordinator
Continuously improves school operations systems and procedures and lead or support with special projects
Designs and creates a consistent system for teacher supply delivery
Maintains accurate and organized inventory of all school supplies, swag and equipment for easy access and usage

Facilities

Designs and facilitates a facilities maintenance system that allows for quick upkeep and fixes for all classrooms, hallways, office spaces, etc.
Communicates quick building needs to DOO/Custodian on site and set up employee mailboxes, room signs, hallway passes and emergency exit procedures
Maintains system to address facility needs
Manage staff with facility and ordering needs through Monday.com (furniture, books, supplies, records, technology network, computers, copy machines, other assets, phone, etc.)

Qualifications

Bachelor’s Degree required
Fluency in Spanish required
At least 5-7 years of professional operations experience in a NYC charter school setting
Proficiency in Google Suite, ATS and PowerSchool required

Supervisory Responsibilities

This role will support the supervision of the entire operations team including the Family Engagement Coordinator

Position Type and Expected Hours of Work

This is a full-time 12-month position. The regular hours and workdays are Monday through Friday, 7:55 am to 3:55 pm in addition to any special events to which all staff are expected to attend. Some Saturdays are required.

Salary Range

$85,000-$95,000 annually (Based on Experience)

Travel

Minimum to no travel required

EEO Statement

Dr. Richard Izquierdo Health and Science Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

About the Company

Dr. Richard Izquierdo Health & Science Charter School

Public charter school offering EMT/CFR training

A public charter school for grades 6–12 in the South Bronx that combines college-prep academics with hands-on healthcare training. It operates with public funding and independent governance and partners with Urban Health Plan to give students clinical experiences and access to a school-based health clinic, with options to earn CFR and EMT certifications by graduation along with AP courses, SAT prep, and college advising. It differentiates itself as the first NYC charter to offer a healthcare-focused CTE pathway and by building a local pipeline of minority healthcare professionals through community ties and a certification-based route to employment. Its goal is to prepare graduates for college success and well-paying, meaningful jobs in healthcare while helping reduce health and economic disparities in the community.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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