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Mindful Support Services

Facilities Project Coordinator

Project ManagementConfirmed live in the last 24 hours
Full-timeMountlake Terrace, WA, USA

About the Job

Requirements

  • A bachelor's degree or an equivalent combination of education and experience is required.
  • One to two years of experience in project coordination, project management, construction management, property management, facilities, or a related field is required.
  • Experience supporting multiple projects simultaneously while managing timelines, budgets, and deliverables is required.
  • Ability to travel regionally and nationally for expansion projects, typically for three days to two weeks at a time, is required.
  • Ability to lift up to 50 pounds as needed is required.
  • A personal vehicle is required for travel between locations; mileage reimbursement is provided.
  • Strong organizational skills and the ability to manage competing priorities and deadlines are required.
  • Strong written and verbal communication skills, professionalism, and attention to detail are required.
  • Ability to build effective relationships with vendors, contractors, and cross-functional stakeholders is required.
  • An analytical mindset and the ability to track budgets, prepare reports, and identify trends or opportunities for improvement are required.
  • Ability to adapt and pivot in a fast-paced, growing environment is required.
  • Ability to work independently while collaborating effectively with a team is required.
  • Strong project coordination skills, including monitoring progress, tracking deliverables, and communicating updates, are required.
  • Interest in design, creating functional spaces, and delivering a high-quality experience is required.

Responsibilities

  • Support the planning, coordination, and launch of new therapy office locations across the country.
  • Partner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day.
  • Coordinate furniture, fixtures, equipment, décor, installations, and office setup to create welcoming, functional spaces.
  • Assist with site evaluations, space planning, and office design decisions that align with company standards and provider needs.
  • Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectations.
  • Coordinate deliveries, installations, repairs, and improvement projects across a growing portfolio of locations.
  • Review project invoices and support the payment process in partnership with Accounting.
  • Track project expenses and buildout budgets, providing regular updates on project performance.
  • Analyze project costs and purchasing trends to support future budgeting and planning efforts.
  • Contribute to project closeout reporting, lessons learned, and continuous improvement initiatives.
  • Help maintain and enhance systems, documentation, and standards that support facilities and real estate operations.
  • Administer space management tools and assist with facilities-related process improvement projects.
  • Create and update guides, procedures, and project resources that help teams scale efficiently as the company grows.

About the Company

Mindful Support Services

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