Executive Administrative Assistant 4 - Human Resources

Overview

TeleWorld Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic and high-level administrative support to the Vice President of HR and the HR office. This role requires exceptional experience with conducting research, handling information requests and performing a vast array of clerical functions.

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels.

Who We Are: The Architects of What Connects Us

You find the signal in the noise of data. We build the signal itself.

We are TeleWorld Solutions, and we are the strategic backbone for the world's most ambitious wireless networks. We're not just consultants; we're the engineers, designers, and problem-solvers that operators, OEMs, and tower giants trust to bring their boldest visions to life.

Our playground is the invisible architecture of connection—from vast macro networks to the hyper-precise world of DAS, Small Cells, and Wi-Fi. With a legacy of hundreds of thousands of successful implementations, we help our clients navigate the entire lifecycle of their network: from the first line of a design to the final optimization, and every critical decision about performance and value in between.

Why does this matter to you?

The complex data you will master—the CDRs, network KPIs, and customer signals—flows from the very infrastructure we design and optimize. You won't just be analyzing abstract numbers; you'll be interpreting the digital heartbeat of networks that we helped bring to life. Your insights will directly influence the next generation of those networks.

Here, your work as a data storyteller is powered by deep, tangible engineering excellence. You provide the "what" and "why." We provide the "how" on a global scale.

Welcome to the engine room of connection. Let's build what's next

Responsibilities

Executive Calendar & Schedule Management

• Manage complex and extremely active executive calendars
• Prioritize and resolve scheduling conflicts proactively
• Coordinate meeting logistics (location, AV setup, catering, materials)
• Maintain detailed executive itineraries with precision
• Ensure executives remain on track throughout daily schedules

Executive Communication & Correspondence

• Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts
• Screen communications and determine urgency and executive notification requirements
• Prepare executive-level reports, correspondence, presentations, contracts, and internal memos
• Interpret and clarify requests; coordinate appropriate responses and follow-up actions
• Maintain strong executive and industry relationships

Travel & Expense Management

• Coordinate domestic and international travel arrangements, accommodations, and special travel needs
• Arrange VIP visitor logistics and hospitality
• Process and submit travel and expense reports accurately and in a timely manner
• Review expense allocations and ensure budget alignment 

Meetings, Events & Office Operations

• Prepare agendas and meeting materials for executive, board, and committee meetings
• Coordinate conference room scheduling and equipment readiness
• Assist with planning and execution of internal and external events
• Maintain office supply inventory and manage general office functions
• Establish executive documentation standards and templates

Administrative & Organizational Support

• Review and approve invoices, reports, and financial documents
• Maintain records management systems
• Support onboarding/offboarding processes, including IT access and equipment setup
• Provide basic troubleshooting for hardware/software issues
• Respond to organizational updates (org charts, seating charts, etc.)
• Maintain strict confidentiality with sensitive executive materials

Qualifications

• Assist current executive  to support VP of HR  including calendar management, daily administrative task, suppporting HR team's function. Perform general office duties such as mailing, making copies/prints, coordinating schedules, setting up the office, maintaining office equipment and condition, ordering office supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Assist in event planning including scheduling, catering, set up and break down

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential. Must have professional demeanor at all times. Immaculate follow up skills, strong attention to detail is a must.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• Bachelor degree
• 2+ years corporate experience required.

Why This Role Matters

This role is critical to enabling executive effectiveness. The Executive Administrative Assistant serves as the operational backbone for leadership, ensuring seamless communication, coordination, and execution across organizational priorities.

Join Our Veteran-Friendly Team:

Are you a veteran or a veteran spouse with expertise in telecommunications? Join our team at TeleWorld Solutions, where we value your military experience and provide great benefits. We invite all veterans and veteran spouses to bring their skills and dedication to our team.

TeleWorld Solutions is committed to employing a diverse workforce and provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.