Registrar Specialist 1 - Office of the Registrar

Job Title

Registrar Specialist in the Office of the Registrar

Agency

Tarleton State University

Department

Registrar

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Registrar Specialist I in the Office of the Registrar. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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Provides primary support for academic scheduling and classroom/room reservations within the Registrar’s Office, including assisting with course scheduling, room assignments, room usage, and related scheduling processes. Provides additional support to other Registrar’s Office functions, as needed, including graduation application processing, commencement, student records, customer service initiatives, reporting, course registration, grading, and assisting students with the enrollment process. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate; occasional need for after-hours and weekend work. Serves as a Campus Security Authority (CSA).

Responsibilities:

60% - Supports and coordinates academic scheduling and room reservation processes for the University, serving as a primary point of contact for academic departments regarding course scheduling and related needs. Assists departments with the development and maintenance of academic schedules, including section creation, schedule updates and edits, meeting patterns, classroom and room assignments, and final examination scheduling. Coordinates room reservations and space utilization for university events and activities, ensuring appropriate use of campus facilities and resolving scheduling or space-related conflicts. Provides guidance and support to departments, department heads, deans, and other university personnel regarding academic scheduling, room reservations, policies, procedures, and requirements. Reviews scheduling and room reservation requests for accuracy and compliance with established guidelines and assists in resolving complex scheduling, space, and room assignment issues. Provides training and guidance to internal staff and university departments on academic scheduling, room reservation processes, systems, and procedures.

15% - Works with student workers to assist in answering emails and phone calls pertaining to academic scheduling, rooms reservations, and other Registrar’s Office operations and business processes. Provides exemplary customer service to students, faculty, and staff that contact the Registrar's Office seeking assistance.

10% - Supports state reporting requirements related to classroom and room utilization by maintaining accurate and up-to-date room information, including room capacities, room characteristics, and space assignments. Reviews and verifies room and scheduling data for accuracy and completeness to ensure compliance with state reporting requirements and supports the preparation of accurate room utilization reports.

10% - Assists with providing accurate and up-to-date information on the university academic scheduling website and coordinates changes with Conferencing & Event Services for room reservation purposes.

5% - Performs other duties as assigned.

Minimum Requirements

Required Education and Experience:

• Bachelor’s Degree. An equivalent combination of education and experience may be considered.
• One year of related experience.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $41,000 up to $50,761 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.