Accounts Payable Assistant - Invoice Processing

About Vivmark Residential:

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it.

As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members’ growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer.

The best people want to work here. We hope you're one of them.

We Offer: A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts. 

Vivmark is seeking a resourceful, detail-oriented professional to join our Augusta Accounting team. We’re looking for someone who thrives in a fast-paced environment, values accuracy, and takes pride in delivering exceptional internal and external service.

As an Accounts Payable Assistant, you will play a critical role in tracking down and researching missing utility bills.

This is an excellent opportunity for a collaborative team player who is highly organized, solutions-focused, and committed to operational excellence.

WHO YOU ARE

• A Strong Communicator. Your writing and speaking skills are clear and effective, helping you connect well with others. 
• Organized and Confident. You are flexible, composed, and able to prioritize multiple tasks and deadlines simultaneously while confidently interacting with individuals across all levels of the organization. 
• Motivated. You invest extra energy to reach your goals.
• A Solution-Oriented Team Player. You are united with teammates, follow through on commitments, and let co-workers and business partners know that they matter.
• Energetic and Positive. You are an outgoing, gregarious brand ambassador who motivates and excites others to elevate their performance.

WHAT YOU’LL DO:

• Assist in the mailroom.
• Track down missing utility bills.
• Contacting utility vendors to research missing utility bills.

NON-ESSENTIAL FUNCTIONS:

• Loads invoices into the CIP program for data entry.
• Accurately keys property invoices of various complexity into the appropriate accounting system (CIP, OPS and MRI).
• Reviews invoices for accuracy regarding credits and underpayments.
• Reviews vendors to determine Ops property enablement needs.
• Reviews vendor statements for missing invoices in order to request from vendors.
• Assists with phone calls from vendors and internal customers with questions regarding payments.
• Researches and resolves issues in a timely manner, according to established department procedures.
• Escalates items to appropriate supervisors/departments when applicable.
• Supplies vendors/properties with supporting documentation to resolve billing issues in compliance with established department guidelines.
• Assist coworkers and management in special projects as needed.
• Files information as defined by Division Controller.
• Other duties as deemed necessary and/or assigned by management.

LOCATION:

• 2743 Perimeter Parkway Augusta, GA (this role is not open for hybrid or remote).

SCHEDULE:

• Monday-Friday 8:00am-4:30pm EST.

REQUIREMENTS:

• High School Diploma or equivalent and some office experience required; some mailroom experience preferred
• Strong email and telephone communication skills required
• Above average 10-key skills, analytical skills, and accurate typing skills essential

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