Project Coordinator - G&T

What if you could shape a career as unique as you?

The Project Coordinator role is critical in ensuring project data, trackers, and administration activities are maintained accurately and on time, enabling Deputy PMs and Project Managers (PMs) to focus on delivery, client engagement, and commercial outcomes.
 

The Project Coordinator will provide structured support across financial tracking, reporting, action management, and system updates. They will play a key role in maintaining data integrity across project systems, preparing information for reviews, and ensuring follow through on key actions. The role will also provide structured support to Key Account Managers (KAMs),including compiling performance reports (e.g. win rates, sales metrics, and client feedback) and supporting the monitoring of service delivery performance against key performance indicators (KPIs).
 

This opportunity is ideal for someone who is highly organised, systems minded, and enjoys working with data, processes, and structured workflows. You take pride in keeping trackers current, supporting well-run reviews, and ensuring nothing falls through the cracks.

Qualifications (Minimum and Desirable):

— Bachelor’s degree in a relevant discipline.
— Experience applying coordination or project support skills.
— Basic understanding of project management concepts and processes.
— Exposure to financial tracking, reporting, or project systems is desirable.
— Strong organisational and time management skills.
— High attention to detail and accuracy when working with data.
— Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
— Strong written and verbal communication skills.
— Proficiency in Microsoft Excel, Word, and Teams.
— Experience working in a consulting or professional services environment is an advantage.
— Commitment to WSP’s health, safety, wellbeing, and conduct standards.

Main Activities and Responsibilities: (including but not limited to)

— Support Deputy PMs in the coordination and administration of project portfolios in line with Project Management best
practices.
— Maintain and update project trackers, including financial, invoicing, pipeline and action registers.
— Assist with data preparation for project reviews, including gathering inputs and formatting outputs for Deputy PM and
Team Executive use.
— Support tracking of project financial performance, including monitoring budgets, labour multipliers (LM), and margin
indicators.
— Assist in preparing data for monthly and quarterly reporting cycles.
— Provide invoicing support by collating required information, checking completeness, and following up on outstanding
items.
— Track actions from project review meetings, ensuring updates are recorded and follow ups are completed in a timely
manner.
— Assist in identifying portfolio risks and red flags (e.g., overdue actions, missing data, unbilled work) and escalate to the
DPM as required.
— Review pipeline portfolios to identify risks such as overdue or pending opportunities, missing updates, or
inconsistencies in data.
— Support weekly time tracking compliance through reminders and basic reporting.
— Assist with system updates (e.g., project setup fields, financial data inputs) to ensure data accuracy across platforms.
— Coordinate with Project Finance Support (PFS), project teams and KAMs to gather required inputs and resolve data
gaps.
— Support procurement administration tasks, including tracking approvals and maintaining records.

— Contribute to improving consistency and quality of project data, trackers, and reporting outputs.
— Support continuous improvement initiatives by identifying inefficiencies and suggesting practical solutions.