Research Program Coordinator - Psychiatry: SMART

Job Description Summary

The Research Program Coordinator II serves as a senior research operations and program management professional within the SMART (Sleep, Mood, Anxiety Research and Treatment) Division. This position manages and coordinates multiple federally funded and investigator-initiated research projects simultaneously, providing leadership in study implementation, regulatory compliance, participant recruitment and retention, data management, research administration, and program development. The coordinator partners closely with faculty investigators and research staff to optimize study protocols, streamline research workflows, support grant development activities, facilitate the development and launch of innovative digital health interventions, and contribute to the continued growth and expansion of the SMART Division research program through process improvement, strategic planning, and staff development.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001053 COM PSYCH Sleep Anxiety CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Salary

Work Schedule: Monday - Friday, 8:30 am - 5:00 pm, but variable dependent on participant needs

Job Duties:

• Research Program and Study Operations Management (35%)

Manage and oversee the day-to-day operations of multiple concurrent research studies and grant-funded projects across the SMART Division. Coordinate study start-up activities, protocol implementation, regulatory submissions, participant tracking, study timelines, and project deliverables to ensure compliance with sponsor, institutional, and federal requirements. Develop, refine, and implement research workflows, standard operating procedures, and operational tools that improve study efficiency, enhance research quality, support the growth of the SMART Division research portfolio, and facilitate the successful execution of behavioral health and digital health research initiatives.

• Participant Recruitment, Regulatory Compliance, and Research Coordination (35%)

Lead participant recruitment, screening, enrollment, informed consent, retention, and study follow-up activities across multiple research projects. Prepare and manage IRB submissions, amendments, continuing reviews, protocol deviations, and regulatory documentation while ensuring compliance with institutional policies, Good Clinical Practice standards, HIPAA requirements, and sponsor expectations. Coordinate participant compensation processes, maintain accurate study records, oversee communication with study participants, and serve as a resource for investigators and research staff regarding research operations and regulatory requirements.

• Research Administration, Data Management, and Program Development Support (30%)

Support research investigators through data management, study tracking, data quality assurance activities, preliminary data analyses, manuscript preparation, and dissemination of research findings. Contribute to the development and submission of grant proposals by assisting with project planning, administrative documentation, timelines, and supporting materials. Collaborate with faculty and stakeholders to facilitate the development, implementation, evaluation, and launch of digital health interventions and other research-related programs. Assist with onboarding, training, and mentoring new research staff, students, and trainees while supporting strategic initiatives designed to expand the SMART Division's research capacity, operational effectiveness, and long-term programmatic growth.

Preferred Training & Experience:  

• Master's degree or PhD in psychology, public health, health sciences, education, behavioral sciences, or a related field.
• Three or more years of experience coordinating complex federally funded research studies.
• Experience managing multiple research projects simultaneously in an academic medical center, healthcare, or university environment.
• Demonstrated experience with NIH-funded research, human subjects protections, IRB submissions, regulatory compliance, HIPAA, and Good Clinical Practice (GCP).
• Experience supervising or training research staff, students, or study personnel.
• Experience with participant recruitment, retention, and study operations for behavioral health, sleep medicine, mental health, or digital health research.
• Proficiency with REDCap, Qualtrics, Microsoft Office Suite, and research data management systems.
• Experience assisting with grant proposal preparation, manuscript development, and scientific dissemination activities.
• Experience supporting the development, implementation, evaluation, or commercialization of digital health interventions or technology-enabled healthcare solutions.
• Strong project management, organizational, communication, and problem-solving skills, with the ability to manage multiple deadlines and priorities simultaneously.
• Bilingual English/Spanish proficiency preferred.

Additional Job Description

Minimum Requirements: A bachelor's degree and three years of relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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