Data and Reporting Specialist

Expected Hourly Pay Rate:

$0.00

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary:

Under general supervision of the FRC Program Services Administrator, with reporting priorities for other FRC programs set by the FRC Program Manager, the Data & Reporting Specialist collects, validates, and reports program data for Family Resource Center (FRC) services. The position ensures accurate and timely reporting to funders, supports program staff with data collection and data quality, and provides data insights to FRC leadership.

This is a remote, part-time position that may require occasional evenings and weekends based on program and reporting needs.

Project-Based Position: This is a project-based position n with an anticipated end date of June 30, 2028. The duration of the assignment subject to business and program needs and may be modified based on those needs. Employees in project-based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.

Please see attached job flyer: Here

Essential Duties And Responsibilities

While working in a team environment, the Data & Reporting Specialist is responsible for:

Contract Reporting & Compliance (40%):

Data Collection, Quality & Systems (35%):

Analysis, Outcomes & Communication (15%):

Collaboration & Administrative Support (10%):

Job Specifications

Minimum Required

Education:  Bachelor’s degree required in Social Sciences, Public Policy, Human Services, Business Administration, Data Science, Statistics, or a related field; an equivalent combination of education and relevant experience may be considered.

Experience:  Two (2) years of experience in data collection, data management, and reporting, including preparing reports for funders or government agencies. Must possess a high level of customer service skill to positively interact with program staff and partners.

Technical Requirements:

• Intermediate proficiency in Microsoft Excel (including formulas, lookups, and pivot tables), and intermediate proficiency in Word, PowerPoint, and Outlook.
• Experience using databases, case management or electronic health record systems, or other data management software to collect, validate, and report program data.
• Experience using survey or form-building tools (e.g., Microsoft Forms, Jotform, Qualtrics) to create data collection instruments.
• Knowledge of data visualization tools.
• Knowledge of data privacy and security practices for handling confidential participant information.

Travel: Rare travel/business related driving required; This position requires travel. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.

Work Schedule: Part- time, typically Monday through Friday, a non-traditional schedule, including early mornings, late evenings, and weekends may be required as needed to meet reporting and program needs.

• Work environment: This position is remote, performing work at the assigned Family Resource Center site and remote work. The position is subject to typical indoor working conditions, including moderate noise and temperature variations. Positions classified under remote requires up to 9 office visits per quarter, depending on business needs, trainings and events.

• Background & Health Clearance Requirements: background requirements determined according to the requirements of the program(s) which the position will be supporting.
  • Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
  • Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
  • Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
  • MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
  • Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
  • CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866)
  • Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
  • Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5.) 

Preferred

All minimum requirements above met, plus:

·      Experience: 

o  Experience with County, State, or federally funded human services or early childhood programs and their reporting requirements.

o  Experience with data visualization or business intelligence tools (e.g., Power BI, Tableau) and/or SQL.

o  Knowledge of evaluation tools and measures common to family support and early education programs.

o  Bilingual preferred. Ability to converse, write and/or translate in English and Spanish or Armenian.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!
   

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. 

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (818) 717-1000 ext. 6599 or email them at [email protected].