Contract Administrator Assistant

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a nearly 125 history of quality, safety and excellence, Griffith Company also offers a dynamic, exciting and supportive culture, where opportunity for growth abounds.

Position Purpose

The primary responsibilities of the Contract Administrator Assistant are to support a Contract Administrator in the handling of project administration after a successful low bid.

Essential Functions

• Review of Contract Agreements, orders bonds and insurance certificates. Facilitates compliance and execution of the contract documents. Reviews contract for flow-down provisions for subcontracts and purchase orders.
• Be point of contact for all questions regarding contracts, subcontracts, prequalification packages and bid documents.
• Generate, issue and administer Subcontract Agreements. This includes reviewing all correspondence concerning Subcontracts and responding as necessary.
• Process OCIP/CCIP enrollments in coordination with project management and corporate.
• Facilitate the signing of documents, coordinate between Division Manager and project teams requiring signed documents.
• Maintain Project Listing and assign job numbers.
• Maintain subcontract status databases.
• Prepare prequalification packages to be submitted to Owner/Agency.
• Prepare and file preliminary notices.
• Prepare and distribute preliminary information forms.
• Prepare and distribute EEO letters to signatory unions.
• Facilitate the execution of change orders and ensure that executed copies are routed to project team.
• Facilitate new vendor setup between project teams and corporate.
• Update sub and vendor SBE/DBE certifications in Vista as needed.
• Responsible for adding DBE and SBE commitment to Vista for reporting purposes.
• Assist in the training of Bid Coordinators and/or Contract Administrator Assistants
• Other duties as assigned.

Specific Job Knowledge, Skill and Ability

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Must be proficient with Microsoft Office applications, specifically needing Advanced skills with:

          - Microsoft Excel
          - Microsoft Word
          - Adobe Acrobat
          - Outlook

• Experience with Viewpoint Software or an equivalent ERP system is preferred
• Must have excellent verbal and written communication skills
• Must be detail oriented and have the ability to work under pressure with strict deadlines
• Must be self-motivated, intellectually curious and enjoy working with a diverse group of people

Education

Bachelor’s degree is preferred, but not required.

Competencies

• Collaboration Skills
• Communication Proficiency
• Problem Solving/Analysis
• Technical Capacity
• Time Management

Physical Demands

• Most time spent in an indoor office environment
• Frequently required to stand and walk.
• Regularly required to sit for extended periods of time.
• Must lift and move up to 20 pounds.
• Pushing/pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing
• Occasional travel

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly Rate: $26.00 - $32.00

We will consider entry level candidates for this role who possess administrative experience.

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms (please read completely)
Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our industry and academic partners. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a recruiting/placement fee for any candidate hire resulting from the receipt of an unsolicited resume.

We will only accept resumes from staffing agencies/recruiting firms who meet the following criteria:
1) Have a valid fully-executed written contract with Griffith Company for service (signed only by our CEO, President, Executive Vice President or Human Resources Director). No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.
2) Responding to a written request from a member of our Human Resources team to work on filling a specific job opening - we will not accept any unrelated resumes.

In the cases of staffing agencies/recruiting firms that meet the above criteria: we will not consider a presentation of a candidate to us as accepted unless a member of our Human Resources team expresses in writing to your firm/agency an interest in engaging with a candidate that is being presented. The act of a firm/agency simply sharing a candidate resume or profile with a hiring manager or any other Griffith Company employee by email, text or any other communication method will not suffice as Griffith Company's acceptance of a candidate.