Keywords Studios

Global game development and testing services

Head of Facilities and Administration

Facilities Management +1Confirmed live in the last 24 hours

Full-timeManila, Metro Manila, PhilippinesNo salary listed

About the Job

Requirements

6–8+ years of experience in facilities management, office administration, or localized procurement within the Philippines.
A proven track record of enforcing strict corporate policy and pulling back operational control from decentralized business units.
Hands-on experience managing physical office infrastructure, vendor service level agreements, and local budgets.
Enthusiasm for integrating modern technologies and artificial intelligence tools into daily office workflows.
Fluency in English and an authoritative presence.

Responsibilities

Oversee daily physical workspace, reception, mail, and administrative readiness for Manila and Bacolod hubs, providing a safe, clean, and functional environment.
Govern facilities operations remotely for Japan offices, ensuring local sites align with corporate standard operating procedures and budgetary targets.
Serve as the mandatory gatekeeper for local facilities-related spending; enforce bidding policies, match spending against corporate approval matrices, and eliminate unapproved or off-contract spending by local production teams.
Track, verify, and log localized utility, maintenance, and asset data to maintain global system integrity.
Integrate and drive daily use of agentic artificial intelligence tools among administrative and reception staff to automate visitor logs, vendor correspondence, and supply tracking.
Ensure compliance with local health, safety, and fire regulations; manage local risk assessments, emergency planning, and vendor compliance.

Desired Qualifications

Experience managing international operations or supporting global teams is highly preferred.

Head of Facilities and Administration - Philippines & Japan

Keywords Studios · Pasig, Philippines · — · Posted 2026-10-09

Workplace: on_site

Description

The Head of Facilities and Administration – Philippines & Japan is an on-the-ground operational execution and site-management role. This position combines hands-on office administration for our primary hubs in Manila and Bacolod with operational governance over our Japan offices.

This role is the primary gatekeeper for operational compliance, tasked with reclaiming facilities management from decentralized local teams. Based in Manila, you will directly manage day-to-day office environments, enforce strict local purchasing protocols, maintain localized health and safety compliance, and leverage agentic AI to streamline daily site administration.

Key Responsibilities

Direct PH Office Management: Oversee the daily physical workspace, reception, mail, and administrative readiness of our Manila and Bacolod hubs, providing a safe, clean, and highly functional environment.
Regional Site Governance (Japan): Remotely govern facilities operations for our Japan offices, ensuring local sites align with corporate SOPs and budgetary targets.
Strict Local Purchasing & Procurement: Serve as the mandatory gatekeeper for all local facilities-related spending. Enforce strict bidding policies, match spend against corporate approval matrices, and eliminate unapproved or off-contract spending by local production teams.
Data Integrity & Collection: Meticulously track, verify, and log localized utility, maintenance, and asset data to maintain global system integrity.
AI-First Local Operations: Actively integrate and drive the daily usage of agentic AI tools among administrative and reception staff to automate visitor logs, vendor correspondence, and supply tracking.
Health, Safety, & Risk Management: Ensure absolute compliance with all local health, safety, and fire regulations. Manage local risk assessments, emergency planning, and vendor compliance.

Requirements

6–8+ years of experience in facilities management, office administration, or localized procurement within the Philippines. Experience managing international operations or supporting global teams is highly preferred.
Proven track record of enforcing strict corporate policy and pulling back operational control from decentralized business units.
Hands-on experience managing physical office infrastructure, vendor service level agreements (SLAs), and local budgets.
Enthusiasm for integrating modern technologies and AI tools into daily office workflows.
Excellent communication and authoritative presence; fluent in English.

Benefits

Great Place to Work certified
Annual Wellness Subsidy
Birthday Leave
Wellbeing Leave
HMO and Life Insurance

Apply

Apply at Keywords Studios

About the Company

Keywords Studios

Global game development and testing services

Keywords Studios provides services for the global video games industry across the full lifecycle from concept to post-launch. Its offerings include game-ready art, marketing, game development, functional and localization testing, text and audio localization (including casting and audio post-production), community management, player support, and content moderation. It operates with over 13,000 professionals across 70+ studios in 25+ countries using an end-to-end platform powered by proprietary technology to coordinate work. Its goal is to help clients bring intellectual property to life by delivering digital content that entertains, connects, and educates, with differentiation coming from its global scale, breadth of services, and ability to tailor bespoke project solutions.

Company size: 10,001+
Company stage: IPO
Headquarters: Dublin, Ireland
Founded: 1998

Recently Posted Jobs

Explore more opportunities at Keywords Studios

See more jobs