Medical Coding and Billing Assistant 2

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Medical Coding and Billing Assistant 2 is responsible for accurate charge submission for patient clinical services based on coding, documentation review, quality assurance, and compliance guidelines. This role requires comprehensive knowledge of coding systems, documentation guidelines, and compliance with Federal payer regulations and HIPAA guidelines. The position involves maintaining effective workflow processes, ensuring timely billing, and optimizing reimbursements. The assistant must exercise independent judgment and decision-making while ensuring compliance with established protocols and maintaining productivity standards.

This role typically operates in a remote (work from home) environment within Connecticut.

Required Skills and Abilities

1. Demonstrated ability to apply critical thinking skills with comprehensive knowledge of ICD-10, CPT, HCPCs, modifier coding, medical terminology, human anatomy, and digital coding resources/software. Ability to analyze and interpret evaluation and management documentation guidelines, surgical procedure reports, diagnostic studies, pathology, and labs. Certified Professional Coder (CPC) through AAPC organization and must maintain certification through annual education requirements.

2. Proficiency with electronic health record and practice application systems, electronic data entry and retrieval, and web-based applications and websites. Intermediate proficiency with MS Word, Excel, Outlook (emails and calendars), Zoom, and PowerPoint.

3. Demonstrated ability to independently perform all categories of coding/billing work, including surgical coding, with comprehensive knowledge of Federal payer regulations, third party payers, HIPAA rules, reimbursement policies, and Teaching Physician Guidelines within an academic medical practice. Proven ability to interpret and apply guidelines.

4. Demonstrated ability to train others and assist in the QA process across multiple service lines. Strong interpersonal, verbal, and written communication skills.

5. Ability to work independently with a high level of proficiency, accountability, and productivity, while organizing and prioritizing work with minimal supervision. Ability to work in a fast-paced environment meeting timely deadlines and maintaining high productivity and quality standards. Ability to work effectively as a team member with common goals.

Preferred Skills and Abilities

1. Additional specialty coding credential.

Principal Responsibilities

1. Acts as an expert resource on proper procedural and diagnostic coding and changes in codes and coding practices as they reflect changes in medical practices.  Based on a high level of medical knowledge of human anatomy and physiology in specialized medical fields and procedures, reviews and revises the coding of medical professionals, including physicians and APPs.  Advises medical professionals and D-level Coding Specialists in order to ensure accuracy of coding and reimbursement of claims and compliance with government regulations and third-party carrier requirements.   2. Reviews operative and diagnostic reports, as well as procedures and E&M service documentation to validate diagnostic (ICD-10) and procedural (CPT/HCPCS) codes and modifiers with consideration given to charge review edits within work queues for Yale Medicine patient clinical services.  Expert resource within the Epic Professional Billing application, ensuring that all charge review edits are appropriately resolved in charge review work queues to file clean, accurate claims, utilizing claim judgement and critical thinking skills.   3. Follows charge reconciliation processes to ensure all charges are being captured for all providers.  Verifies all information required to produce and submit a clean claim including provider, place of service, date of service, bill area, all codes and special billing procedures that may be defined by a payer, contract, or YMA.  Ensure compliance with Teaching Physician guidelines within an academic medical practice. 4. Pends charge sessions to seek corrective action for services not meeting documentation requirements in accordance with YMA policies and procedures.  Identifies that a provider should be contacted to clarify or amend a medical record, following communication and escalation procedures.  Modifies clinician’s selection.  Exercises independent judgement and decision making on a regular basis with respect to all codes selected, applying critical thinking skills.  Draws valid conclusions to support decision.  Identifies provider issues that are trending and escalate per policy to minimize rejections and audit risk that could result in substantial financial costs to the department and school. 5. Adheres to YMA policies and procedures and Yale Medicine’s Mission, Values and Guiding Principles.  Active participation in team and department training and education programs and staff meetings.  Establish and cultivate productive relationships among staff to support a positive team environment and professional interactions.  Maintain professional and technical knowledge by participating in educational workshops and reviewing professional publications.   6. Works with manager or designee to identify educational opportunities for colleagues and providers, as well as system edits to enhance accuracy and productivity within Epic.  Perform independent research using available digital and website resources to provide recommendations for coding, billing, and documentation questions when escalation is indicated. 7. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education. Required License(s) or Certification(s) Certified Professional Coder (CPC) through AAPC organization. Must maintain certification through annual education requirements. Physical Requirements Ability to push, pull, and lift in excess of 20 pounds as well as travel around the medical school campus.

Job Posting Date

11/13/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Compensation Grade Profile

Hourly Range

$35.64

Benefits

A general description of the benefits to be offered with this Clerical and Technical position is available at:

Yale Benefits

Time Type

Full time

Duration Type

Staff

Work Model

Remote

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.